How to Set Up a New Company in QuickBooks Online

By Elaine Marmel

When you first sign up for a QuickBooks Online (QBO) account, Intuit logs you in to QBO and, by default, displays the Set Up wizard. The first screen of the wizard asks for basic company information.

image0.jpg

As you supply address information, QBO automatically prepares an invoice form that contains the information; you’ll use this form (or a variant of it) to prepare the invoices you send to customers.

If you have a basically square company logo in JPG, GIF, BMP, or PNG format, you can upload it to include it on your invoice. Just scroll down the page a bit and click the Browse button to navigate to your logo.

When you finish providing address information, click the Save and Next button in the lower right corner of the screen.

On the Set Up QuickBooks screen, you provide more information about your company so that Intuit can customize QBO to suit your needs: Supply your industry and company type; answer questions about importing data from a desktop version of QuickBooks; and decide how you want to handle payroll and how you want your customers to pay you.

image1.jpg

If you opt not to import desktop information, you can change your mind later, as long as you do so within 60 days of starting your QBO subscription. If you decide that you want to import data after 60 days, you must cancel your subscription and start a new one.

When you click Save and Next, QBO searches online for businesses similar to yours and establishes appropriate options and settings; when QBO finishes the search, you see a screen like the one shown.

image2.jpg

When you click Save and Next, QBO displays your company’s Home page and opens the Create menu to make sure you know where it is. Essentially you’ve just completed most of the initial setup work.