How to Record Register Transactions in QuickBooks 2010 - dummies

How to Record Register Transactions in QuickBooks 2010

In QuickBooks 2010, you can record checks, deposits, and account transfers by using the Register window. The Register window looks like the regular paper register that you use to keep track of transactions or a bank account. QuickBooks allows you to enter transactions directly into an account register.

1Choose Banking→Use Register.

QuickBooks may display the Use Register dialog box.

2If the Use Register dialog box appears, select the account that you want to use from the Select Account drop-down list and then click OK.

The Register window for the account you selected appears.

3In the Date column of the register, record the date of the deposit, payment, or transfer.

You can enter a date by using the mm/dd/yyyy date format. Or you can click the small calendar button at the right end of the Date field to display the month that shows the date, and then click the day button that corresponds to the date you want to enter.

4(Optional) Assign a transaction number in the Number column.

This number uniquely identifies the transaction. In the case of check transactions, for example, use the Number field to record the check number. For transfers and deposits, you may not need to record a number.

5In the Payee field, record the payee for a check, the customer paying a deposit, or some other bit of information in the case of a transfer transaction.

You can select an existing customer, vendor, or a name from one of the QuickBooks lists by clicking the down-arrow button at the right end of the Payee field and selecting a name from the list that appears.

6If you’re describing a check transaction or a transfer that moves money from the account, enter the amount in the Payment column.

Use the Deposit column if you’re describing a deposit into the account or transfer into the account.

7Identify the account related to the transaction in the Account field by either typing the name in the text box or selecting it from the drop-down list.

For check transactions, identify the expense that a check pays or the asset that a check purchases. For deposit transactions, identify the sales revenue account that the deposit represents. For transfer transactions, use the Account field to identify the other bank account involved in the transaction.

8(Optional) Provide a memo description in the Memo field.

If you want, describe the payment, deposit, or transfer transaction.

9(Optional) If a transaction needs to be assigned to more than one account, click the Splits button.

The Splits area appears in the register window. The Splits area lets you split a transaction among several accounts.

10Enter the appropriate information for the accounts and amount you want to use from each.

For example, a check that pays both office supplies and computer expenses can be split between these two expense accounts.

11After you finish with the Splits area, click its Close button.

You can erase the Splits detail by clicking the Clear button. You can also tell QuickBooks to recalculate the payment or deposit amount by using the split transaction data simply by clicking the Recalc button.

12To record a transaction into the register, click the Record button.

QuickBooks recalculates the account balance and adjusts the ending balance for the new transaction.