How to Print QuickBooks 2015 Invoices in a Batch - dummies

How to Print QuickBooks 2015 Invoices in a Batch

By Stephen L. Nelson

If you want to print invoices in a batch with QuickBooks 2015, you need to check the Print Later check box that appears in the Create Invoices window’s ribbon. This check mark tells QuickBooks to put a copy of the invoice on a special invoices-to-be-printed list.

When you later want to print the invoices-to-be-printed list, follow these steps:

1Display the Create Invoices window (choose Customers→Create Invoices), click the arrow next to the Print button, and choose Batch from the drop-down list.

QuickBooks displays the Select Invoices to Print dialog box. This box lists all the invoices that you marked as Print Later that you haven’t yet printed.

2Select the invoices that you want to print.

Initially, QuickBooks marks all the invoices with a check mark, indicating that they’ll be printed. You can select and deselect individual invoices on the list by clicking them. You also can click the Select All button (to mark all the invoices) or the Select None button (to deselect all the invoices).

3Click OK.

After you correctly mark all the invoices you want to print — and none of the ones you don’t want to print — click OK. QuickBooks displays the Print Invoices dialog box.

4Select the type of invoice form.

If you use a different type of invoice form than you described during the invoice setup, select the type of form that you want to print on by using the Print On options. You can choose Intuit Preprinted Forms, Blank Paper, or Letterhead.

5Print the forms.

Click the Print button to send the selected invoice forms to the printer. QuickBooks prints the forms and then displays a message box that asks whether the forms printed correctly.

6Review the invoice forms and reprint them if necessary.

Review the invoices to see whether QuickBooks printed them all correctly. If all the forms look okay, click OK in the message box. If one or more forms don’t look okay, enter the invoice number of the first incorrect form in the message box. Then fix whatever problem fouled up the form and reprint the bad form(s) by clicking the Print button again.