How to Print a Check Register in QuickBooks 2015

By Stephen L. Nelson

There may come a time when you need to have a physical version of your register. With QuickBooks, you can print a Checking register, or a register for any other account, too. Follow these steps to print a register:

  1. Open the account register you want to print.

    Choose Banking→Use Register or click the Check Register icon on the Home screen. If you have more than one bank account, choose the account register you want to print from the drop-down list and then click OK.

  2. Choose File→Print Register. Or click the Print button at the top of the register.

    You see the Print Register dialog box. This option is available whenever you have a register open for an account.

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  3. Fill in the Date Range fields.

    To print a register of something other than the current year-to-date transactions, use the From and Through fields. This step is pretty darn obvious, isn’t it? You just move the cursor to the From and Through text boxes and type the range of dates that the register should include.

  4. (Optional) Select the Print Splits Detail check box.

    As you know, a register doesn’t show all the messy details, such as the Items and Expenses tab information, but you can select this check box to include all this stuff on your printed register.

  5. Click OK.

    You see the Print Lists dialog box.

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  6. If everything is cool, click the Print button and skip the remaining steps. If you want to change options in the Print Lists dialog box, proceed to the next step.

    You don’t have to fool around with the Print Lists dialog box. If you want to print a register pronto, just click Print, and then QuickBooks sends the register on its merry way to your printer. Then again, if you’re the sort of person who likes to fool around with this kind of stuff, carry on with the rest of these steps.

    If you want to see the effect that the different settings in this dialog box have, just experiment. You can’t hurt anything or anybody.

  7. (Optional) Print the report to disk.

    To print the report to disk as a text file, select the File option button and then choose one of the following Print To options:

    • Choose ASCII Text File if you want to create a text file (for example, when you want to import the register into a word processing program).

    • Choose Comma Delimited File if you’ll later import the register into a spreadsheet program, such as Microsoft Excel.

    • Choose Tab Delimited File to, for example, import the register into a database program like Access. (Oooh … fancy.)

  8. Choose the paper orientation.

    In which direction do you want the report to be printed: Portrait (regular) or Landscape (sideways)? Just select the appropriate option button.

  9. (Optional) Tell QuickBooks which pages to print.

    Use the Print Range option buttons and text boxes to limit the pages for QuickBooks to print.

  10. (Optional) Color your world: Print your report in color.

    If you have a color printer and want to print the register in color, select the Print in Color (Color Printers Only) check box.

  11. (Optional) Preview the report.

    To see how your settings will affect the report before you actually print it, click Preview. QuickBooks shows you the results onscreen. This feature has probably saved more trees than you can imagine.

  12. Click Print.

    After you have the report exactly the way you want it (and not one moment before!), click Print, and QuickBooks finally prints the register.