How to Control Inventory in QuickBooks 2014 - dummies

How to Control Inventory in QuickBooks 2014

By Stephen L. Nelson

In QuickBooks no personal preferences are available for inventory tracking and control, but QuickBooks provides several Company Preferences features regarding inventory and items. You can turn the QuickBooks inventory and purchase order features on and off. You can specify you want to be warned if you enter a purchase order number you’ve previously used.

And you can specify how QuickBooks determines whether you have or don’t have enough inventory to sell.


If you buy or sell an item using more than one unit of measure — say, you sell fabric both by the yard and by the bolt (the rolled-up fabric) — QuickBooks lets you quantify your inventory items by using more than a single unit of measure. If you’re interested in doing this, click the Unit of Measure Enable button.

If your business operation processes multiple inventory receipts for a single vendor bill, multiple vendor bills for a single item receipt, or prepayments for inventory, you may want to consider enabling QuickBooks’s enhanced inventory receiving (EIR) feature if you’re using QuickBooks Enterprise Solutions.

By turning on this feature, you probably can improve your inventory item counts and avoid the sorts of item count and QuickBooks errors that often occur in these more complicated inventory situations. You can’t turn off enhanced inventory receiving after you turn it on, however.

Accordingly, research the details of the QuickBooks EIR feature (by clicking the Learn More hyperlink) or consult your accountant before you click the Enhanced Inventory Reporting Enable button.

To have QuickBooks automatically update the item list’s purchase cost, sales price, and markup percentages, select the appropriate action in the Automatic Cost and Price Updates list boxes.

(Note: These boxes don’t appear in the figure because the options aren’t available in QuickBooks Premier, which was used to capture the artwork, but they’re available in QuickBooks Enterprise Solutions.)