How to Change User Permissions in QuickBooks 2011 - dummies

How to Change User Permissions in QuickBooks 2011

By Stephen L. Nelson

After you’ve set someone up as a QuickBooks user, you can go back and modify the access permissions that you assigned to him. To do this, choose the Company menu’s Set Up Users command to display the User List dialog box.


To look at the permissions that a particular user has, click the user in the list and then click the View User button. QuickBooks displays the View User Access dialog box. This dialog box shows the same information as the final version of the Set Up User Access and Password dialog box, which is the dialog box that you use to initially specify what rights a user should have. Click the Leave button, obviously, to close the View User Access dialog box.


To change a user’s rights after reviewing them, select the user and click the Edit User button. QuickBooks will step you through the same set of dialog boxes that you used to originally set up the user and describe his permissions. You use the Next and Back buttons to do things such as change the username or password, specify whether the user should be limited in his access, and, if necessary, to specifically limit the user’s access to a particular activity within QuickBooks.

To remove a user, you also use the User List dialog box. Simply select the user and then click the Delete User button. QuickBooks asks you to confirm your deletion. When you click the Yes button for confirmation, QuickBooks removes the user.