How to Add Items to Your QuickBooks 2011 Item List

By Stephen L. Nelson

You can add a bunch of different types of items to the Item list in QuickBooks 2011. Remember that the QuickBooks Item list stores descriptions of anything that you stick on an invoice or purchase order. If you’re a retailer, the inventory that you sell may appear on an invoice. If you provide discounts to different sorts of customers, discounts may appear on an invoice as a line item. If you’re in a state that taxes sales, sales tax appears as a line item on an invoice. And all these things go on your Item list.

1Choose Lists→Item List.

QuickBooks displays the Item List window.

2To display the Item menu, click the Item button, which appears in the lower-left corner of the Item List window.

QuickBooks displays the Item menu.

3Choose the New command.

QuickBooks displays the New Item window.

4Use the boxes of the New Item window to describe the item that you want to add.

Your first step is to identify the type of item that you want to add. Based on the type of item, QuickBooks supplies other boxes that you use to describe the item.

5Save the item.

After you use the boxes in the New Item window to describe the item that you want to add, click OK. QuickBooks adds the item that you just described in the Item list.