Command Buttons on the Create Item Receipts Window in QuickBooks 2014 - dummies

Command Buttons on the Create Item Receipts Window in QuickBooks 2014

By Stephen L. Nelson

When working with the Create Item Receipts window in QuickBooks 2014, you should be familiar with the half-dozen command buttons located in different areas of the Create Item Receipts window:

  • Select PO: This toolbar button displays the Open Purchase Orders dialog box, which lists the purchase orders open for the selected vendor. By selecting a listed purchase order, you tell QuickBooks to fill out the Items tab with the information from that purchase order or orders.

  • Receive All/Clear Qtys: When it’s labeled Receive All, this command button says you’ve received all the items you ordered in some purchase order; when it’s labeled Clear Qtys, the button clears the received quantities shown on the Items tab if you’ve specified a purchase order. When you click this button, it changes from Receive All to Clear Qtys to Receive All, and so on.

  • Show PO: This command button shows the selected purchase order.

  • Clear Splits: This toolbar button erases any expense or item information that you’ve entered on the Expenses or Items tab and moves the total to the Expenses tab.

  • Recalculate: This toolbar button recalculates the total amount by using the information that you’ve entered on the Expenses and Items tabs.

  • Clear: This button (which appears in the bottom-right corner of the window) clears all the information that you’ve entered in the Create Item Receipts window, including Expenses-tab information, Items-tab information, and the vendor information shown at the top of the window. In effect, the Clear button lets you start over.

  • Enter Time: This toolbar button opens the Select Time Period dialog box, which you use to specify the date range of the work for which you’re paying.