Accountant-Oriented Reports in QuickBooks Online Accountant

By Elaine Marmel

Reports in QBOA work the same way as reports in QuickBooks Online, but QBOA contains some reports of particular interest to accountants. If you open a client QBO company and then, from the Accountant Tools menu, click Accountant Reports, the Reports page appears.

Below the Profit and Loss graphic, the Accountant Reports tab spotlights the reports available to QBOA users. In the following figure, the Profit and Loss graphic is hidden (click the arrow in the lower-right corner of the graphic to hide and display it) so that you can see more of the reports on the Accountant Reports tab. When you’re checking out these reports, be sure to scroll down the page.

Accountant-oriented reports available in QBOA.
Accountant-oriented reports available in QBOA.

If you choose Management Reports from the Accountant Tools menu (or if you click the Management Reports link that appears on the Reports page), QBOA displays two customized management-style reports: Expanded Company Financials and Basic Company Financials. Both reports display a collection of reports, complete with an elegant cover page and a table of contents.

The Expanded Company Financials report contains the P&L, Balance Sheet, Statement of Cash Flows, and the A/R Aging Detail and A/P Aging Detail reports. The Basic Company Financials report contains all reports except the Aging Detail reports. Using the Edit link in the Action column, you can edit either report to add or delete reports and modify the appearance of pages in the report, including determining whether pages such as the table of contents appear in the report. Using the down arrow that appears in the Action column, you can print these reports, send them via email, export the information to PDF files or DOCX files, and make copies of them so that you can make your own set of management reports.

Copying one of these reports before you change it is a great idea; that way, you keep the original report intact but create your own version of it as well.

If you choose My Custom Reports from the Accountant Tools menu, reports you have customized and saved appear. And you can click Reports Tools on the Accountant Tools menu to set default report dates and accounting basis. You also can see account reconciliation status and view and set company closing date information.