5 Tips for Making QuickBooks 2014 Setup Easier - dummies

5 Tips for Making QuickBooks 2014 Setup Easier

By Stephen L. Nelson

If you’re a small business setting up QuickBooks 2014 accounting software, you’ll appreciate these five useful tips. Minimize the QuickBooks installation process with these neat tricks and techniques, and you’ll reach a speedy, successful conclusion.

QuickBooks Tip #1: Convert to QuickBooks as of January 1

Converting to a new accounting system as of the start of a new year makes the effort much quicker and lots easier.

Yes, this tip may mean that you need to wait a few months until the end of the year rolls around. Or, this tip may mean that you need to go back a few months and re-enter data. Even with these minor inconveniences, starting on January 1 makes the QuickBooks setup easier.

QuickBooks Tip #2: Get your CPA’s help

A quick point: Your CPA can probably get you up and running on QuickBooks with his or her eyes closed and one hand tied behind his or her back. It’ll be really fast and easy for your CPA.

For you? Sometimes not so fast. Sometimes not so easy.

It’s easy to think you shouldn’t spend $200 or $400 or whatever on a CPA when you’ve bought a $200 or $400 accounting program. But spending an extra little chunk should save you hours and result in getting off to a great start. So consider getting this help . . . it should make the installation way easier and way faster.

QuickBooks Tip #3: Outsource your payroll

One of the trickier bookkeeping jobs in a small business is payroll. One of the riskier bookkeeping jobs in a small business is payroll. Therefore, consider paying a service such as Intuit (the maker of QuickBooks), a national payroll service (such as ADP or Paychex), or a local payroll service (such as your accountant) for payroll services.

Get someone who knows how to do payroll well and correctly to handle the work for you.

An outside payroll service bureau probably costs at least $1,000 a year if you get a full-meal deal. But you should make most of this money back in payroll tax penalty savings. You also get the benefit of greater confidentiality about employee salaries.

QuickBooks Tip #4: Grab data online

Do the work and fiddle-faddling necessary to automatically grab data from banks and other vendors (including PayPal) and then dump into QuickBooks automatically.

This typically isn’t as hard as you might think. Also, entering data automatically via tools such as online banking means both that your data entry is more accurate and that your data entry occurs faster.

QuickBooks Tip #5: Go all the way with QuickBooks

One final tip about setting up QuickBooks: Do all your accounting with QuickBooks.

Don’t, in other words, decide you’re going to do almost everything with QuickBooks except for “X,” which you’ll do with some complicated semi-manual system that requires Microsoft Excel, an online service based in the former Soviet Union, and voodoo magic ingredients. That piecemeal approach rarely (really, almost never) works well.

You want to pick a system like QuickBooks and then buy into and use the chosen system as your complete solution. You don’t want to build your own “system” by using components that you cobble together with bubble gum, baling wire, and chicken blood.