16 Features That Might Not Convert but Have Comparable Features in QuickBooks Online

By Elaine Marmel

In some cases, some data might not convert in QuickBooks Online (QBO). But QBO contains comparable transactions and features that you can use. Check out the following details. For more information, visit community.intuit.com.

  • Inventory: QBO tracks inventory, but you can opt not to convert inventory and, instead, use the information found in the “How to Resolve Post Conversion Inventory Issues in QBO“ video to set up inventory. See the web extra article “Details Concerning Data Conversion,” for details on how QBO handles inventory transactions.

  • Purchase orders: QBO converts open purchases from desktop QuickBooks to open purchase orders in QBO. Received in Full or Closed desktop purchase orders convert to closed QBO purchase orders and are not linked to their corresponding bill.

  • Payroll items: Some but not all Payroll items convert.

  • Payroll data: Transactions and payroll accounts are converted so your books will balance, but details behind the transactions are not converted. Liability refunds, adjustment transactions, and opening balance transactions that affect accounts are converted to journal entries.

  • Customization: No desktop QuickBooks templates convert to QBO.

  • Memorized transactions: Memorized transactions do not convert, but you can set them up in QBO as recurring transactions.

  • Audit trail: Audit trail information does not convert, but QBO uses the Activity Log to provide an audit trail.

  • Closing date and password: QBO converts closing date and associated password information and tracks new exceptions, but the Exceptions to Closing Date report in QBO doesn’t show previously accumulated exceptions.

  • Reminders: QBO doesn’t convert desktop QuickBooks reminders but does contain its own comparable feature.

  • Users and permissions: QBO does not convert usernames, but you can re-create them. In QBO, you can set access permissions similar to those in desktop QuickBooks, but you can’t set permissions to control activity at the level of transactions.

  • Import/Export: QBO exports to desktop QuickBooks 2004 or later and to Microsoft Excel. QBO doesn’t import from or export to other applications that use .IIF files. Transaction Pro Importer is the third party to use with QBO for importing transactions and unsupported lists from Excel or CSV.

  • Budgets: QBO doesn’t convert desktop QuickBooks budgets but QBO Plus does contain its own budget feature.

  • Memorized reports: QBO doesn’t convert desktop QuickBooks memorized reports but does enable you to memorize QBO reports.

  • Customer messages: QBO Plus retains customer messages stored on converted desktop QuickBooks sales forms. Although you can include customer messages on sales forms in QBO, you need to enter them manually each time because QBO does not support a predefined list of customer messages.

  • Online banking: QBO converts desktop QuickBooks online banking accounts and their transactions, but in QBO you must set them up again for online banking.

  • Sales Tax group items: Sales tax group items don’t convert, but you can recreate them in QBO as combined rates.