How to Manage Facebook Events
After you set up your Facebook event and people start RSVP’ing, you may need to manage some things. You might need to provide more info or change the location to accommodate more people. If it’s a large public event, you may need to do some moderation of the people posting. Here are some common management issues you might face and how to deal with them.
Editing your event’s info
Need to update the event time or add info about a dress code? You can do so at any time by clicking the Edit button at the top-right of the page, below the event photo. This opens the Edit Event Info box, which looks exactly like the Create New Event box. You can change the name of the event, the date and time, add more event details, or change the location. You can also add more hosts to the event (by default, as the creator of an event, you’re already its host). Hosts have the same capabilities you have in terms of editing the event.
Click Save when you’re done editing.
Canceling the event
If your life has gone a bit awry and ruined your event plans, not to worry — it’s easy to cancel your event:
- From your event’s page, click the Edit button.
The Edit Event window appears.
- Click Delete Event.
A window appears asking whether you’re sure you want to cancel the event.
- Click Confirm.
The event is immediately canceled, and notifications will be sent to guests letting them know.
Messaging your event’s guests
The most common way of communicating with your guests is simply to post something to the Posts section of the event. Much like posting something to your Timeline, you can simply click in the Write Something box and start typing.
In addition, you can start a group message thread with members of your event:
- Click Message Guests link underneath the RSVPs section on the right side of the page.
A window for messaging guests appears. This window separates guests by their RSVP status. This can be useful for sending reminders to people who haven’t RSVP’d or who haven’t committed to attending yet.
- Click friends’ faces to add them to the recipient list.
When a friend has been selected, a blue check box appears to the right of their name.
- Type your message into the Send a Message to Guests box at the bottom of the window.
- Decide whether you want to send the message as a group message.
If you do not check the Send As Group Message box (the default), any message you send will appear as an individual message in each friend’s Inbox. If you do check this box, a group message thread will be created and everyone on the list will be able to respond to each other. In other words, think of this as the difference between allowing people to reply only to you, or allowing people to reply-all on an email thread.
- Click Send.
Facebook sends your message to your guest list.
Removing event guests
Although removing guests isn’t something that happens often, if you’re hosting a large event (say, a big public fundraising effort for a charity you head), you may find that certain guests are undesirable, especially in the Posts section of the event. You can remove any posts that are inappropriate (as well as reporting spam or abuse should that happen). If there’s one bad egg in particular, you can remove him from the event.
To remove a person from the event, follow these steps:
- On the right side of the event, click Going, which should have a number next to it representing the number of people who have RSVP’d Yes.
The Guest box opens.
- Click the X next to the name of the person you’d like to remove from the event.
A confirmation box appears.
- Click OK to confirm you really do want to remove this person from your event.
The person won’t be told he was removed from the event; he’ll just stop receiving notifications about the event. If your event also has a real-world component, you may want to compose a polite but firm message to that person letting them know they are no longer invited.