Quicken 2013 Passwords - dummies

By Stephen L. Nelson

Theoretically, passwords let you lock up your Quicken 2013 data so that your rebellious teenagers (if you’re using Quicken at home) or the night janitors (if you’re using Quicken in a business) can’t come in and print checks, process automatic payments, and just generally mess things up.

Using passwords sounds pretty good, of course. But before you set up a password and then start relying on it to protect your information, remember that a Quicken password only prevents someone from accessing your data with Quicken. Using a password doesn’t prevent someone from fooling around with your computer itself.

Passwords come with one other little annoying problem, too. Darn it, you have to remember them.

Setting up a file password

You still want a password? Okay. Here are the steps for setting up a password for a Quicken file:

  1. Select the file you want to protect with a password.

    If the file you want to password-protect is not the active file, choose File→Open from the menu and then either double-click the file you want or select it and click OK.

  2. Choose File→Set Password for This Data File from the menu bar.

    Quicken displays the Quicken File Password dialog box.


  3. Enter the password into the New Password text box.

    You can use up to 16 characters. Quicken differentiates between lowercase and uppercase characters, by the way, so Washington, wASHINGTON, and WASHINGTON are all different from its point of view. Quicken doesn’t display the actual characters you type; it displays asterisks instead. If you type Dog, for example, it displays ***. (Passwords require strict secrecy, you see.)

  4. Enter the password you want to use again — only this time into the Confirm Password text box — and then click OK.

    Congratulations! You’re done.

Assigning a password to a file doesn’t prevent you from doing anything with the file that you would normally do. However, the next time you try to use this file — after you start Quicken or when you try to select the file by using the File→Open command — Quicken will ask you for the file’s password. You need to supply the password to gain access to the file.

Changing a file password

After you set up a file password, you’re not stuck with it forever. You can either change the password or remove it by choosing File→Set Password for This Data File.

If you’ve already set up a password, however, Quicken doesn’t display the Quicken File Password dialog box. Instead, Quicken displays a mutated Quicken File Password dialog box that asks for the password you’re now using and the new password you want to use in the future.

Type the current password in the Old Password text box and the new password in the New Password and the Confirm Password text boxes. Then press Enter or click OK. From now on, you need to use the new password to gain access to the file. If you don’t want to use a password anymore, just leave the New Password and Confirm Password text boxes blank.

And a final tip for you concerning Quicken passwords . . . If you lose your password, the Quicken technical support ninjas will retrieve your password-protected file for you. (To initiate this service, visit the website and select your version of Quicken and then search on the keywords Quicken Password Removal Service.)