How to Track Cash Transactions in Quicken 2013 - dummies

How to Track Cash Transactions in Quicken 2013

By Stephen L. Nelson

You can track petty cash in your business as well as the petty cash in your wallet by using a special Quicken cash account. To track the cash, you must set up a cash account and then enter the increases and decreases into the cash account’s register.

Adding a cash account

To set up a cash account, you follow roughly the same steps as you do for setting up a bank account. Because you’ve probably already set up a bank account, you can move quickly through the following steps to set up a cash account:

  1. Display the Quicken home page.

    Click on the Home tab. Quicken displays the Quicken home page.

  2. Click the Add an Account button to set up a new account.

    The Add an Account button appears in the lower-left corner of the window. Quicken, of course, is no fool, so it displays the Add Account dialog box.

  3. Set up a cash account.

    You can guess how to do this, can’t you? You indicate you want to set up a cash account and then simply step through Quicken’s questions about the account you want to set up. You need to give the account a name, for example, such as cash or pocket money. And you need to provide a starting balance value using the Add Account dialog box.


  4. Click Next and then Done.

    When you finish describing the cash account, click Done. Quicken displays the new cash account in a register window.

Tracking cash inflows and outflows

After you set up a cash account, you can use it to track the cash you receive and spend in the same way that you track the deposits and checks for a bank account.

To record your cash inflows and outflows, use the QuickTab for the account, which should appear on the Accounts bar. Until you start entering transactions, only the first opening balance transaction shows.


To record the amount of money you spend, fill in the Date, Payee, and Spend fields. To record the amount of money you receive, fill in the Date, Payee, and Receive fields. To track the reasons that you’re receiving and spending the cash, use the Memo and Category fields.

Recording checks you cash instead of deposit

By the way, you don’t necessarily need to set up a cash account if you like to spend cash (rather than, say, write checks or charge on a credit card).

If you just cash a check and you do have a bank account set up, you can record the transaction in another way that may be simpler: Just use the Split Transaction window to show both the income category (Salary, for example, for an individual) and how you’re going to use the money.

For example, if you cash a $1,000 check and you plan to use the $1,000 for spending money, you may show a positive $1,000 in the Net Salary category and a negative $1,000 in the Entertainment: Amusement spending category.


Note that the transaction shown produces a transaction that equals zero. This is correct. Cashing a check that you never deposited doesn’t affect your checking account balance. But by filling out the Split Transaction window, you do end up recording both the $1,000 of income and the $1,000 of expense.

Updating cash balances

You can update a register’s cash balance to reflect what you actually have in petty cash, your wallet, under the mattress, in the cookie jar, or wherever else you keep your cash, by taking the following steps:

  1. Display the cash account register.

  2. Click the Actions button and choose Update Balance.

    Quicken displays the Update Balance dialog box.


  3. Enter the actual cash balance in the New Balance text box.

  4. Enter a date in the Adjustment Date text box.

  5. Choose the category that you want to update in the Category for Adjustment drop-down list box.

    After you click the arrow to the right of the drop-down list box, you get a list of all the categories that you have set up.

  6. After you finish, click OK.

    Quicken updates the cash account’s balance.