How to Print Checks through Quicken 2010 - dummies

How to Print Checks through Quicken 2010

By Stephen L. Nelson

Printing checks in Quicken is, well, quick. You basically only need to enter the information you want to print on the check form and the number you want Quicken to use to identify the check. Sounds simple enough, doesn’t it?

1Display the Write Checks window.

You can display the Write Checks window in a bunch of different ways. For example, when the register shows in the Banking tab, you click the Banking Actions button and select Write and Print Checks from the pop-up menu that appears.

2Select the account on which you want to write the check from the Write Checks From drop-down list.

This list appears at the top of the window.

3Enter the check date in the Date field.

Type the date in a MM/DD/YYYY format — enter August 31, 2010, as 8/31/2010.

4In the Pay to the Order Of field, enter the name of the person or business you’re paying.

If you’ve written a check to the payee before, when you start to type the name, Quicken recognizes it and fills in the rest for you.

5Enter the amount of the check in the $ text box, and then press the Tab key.

The cursor moves to the next field down, and Quicken writes the amount in words on the line under the payee name and before the word Dollars.

6(Optional) In the Address field, enter the payee’s address.

Enter the address if you plan to mail the check in a window envelope.

7(Optional) Enter a memo description of the check in the Memo field.

You can explain why you’re sending your money to this person or business in a memo.

8In the Category field, type the category name for the expense you’re paying with the check.

If you don’t remember the category name, scroll down the category list to find the category. You’ve entered all the info you need to for this check.

9Click the Record Check button.

Quicken records the check. It displays the current account balance and the ending account balance, and it even adds a Checks to Print total in the bottom of the window.

10Load some blank checks into your printer.

If you have questions about how to load them, refer to your printer documentation.

11Click the Print button in the top of the Write Checks window, and then select Checks from the menu that appears.

Alternatively, you can choose File→Print Checks or press Ctrl+P.

Quicken displays the Select Checks To Print: Checking dialog box. At the top of the dialog box, Quicken shows how many checks you have to print and the total dollar amount for those checks.

12Enter the first check number in the First Check Number text box.

To quickly increase or decrease the check numbers, use + or – on the numeric keypad.

13Indicate which checks Quicken should print by selecting an option.

You can select All Checks, Checks Dated Through, or Selected Checks.

14If you say that you want to select which checks to print, click the Choose button.

Quicken displays the Select Checks To Print window, shown in Figure 5-4. Initially, Quicken marks all the checks dated on or earlier than the current date by placing a check mark in the Print column. If you don’t want to print a check, either deselect the check box or simply don’t select it (depending on whether it’s already checked).

15Click Done.

Quicken redisplays the Select Checks To Print: Checking dialog box.

16In the Check Style drop-down list box, select the check form you put in your printer

You can select Standard, Voucher, or Wallet.

17If you’re printing a partial page, use the Checks on First Page option buttons to indicate the number of check forms on the partial page.

Select the Three option button if you have three checks, the Two option button if you have two checks, or the One option button if you have one check.

18If you want extra copies of the check form, type the number of copies you want in the Additional Copies text box.

This text box appears only if you’re set up for the Voucher check style.

19Click OK.

If you’re using a partial starting page of forms, your printer may prompt you to feed the first page of forms manually. When it finishes, Quicken asks whether it printed your checks correctly.

20If the checks printed correctly, click OK.

If the checks didn’t print correctly, enter the number of the first check that printed incorrectly and click OK; then repeat Steps 12 to 20.

21Sign the printed checks.

Then — and you probably already know this — put the checks in the mail.