How to Set Up E-mail on Your iPhone 4S - dummies

How to Set Up E-mail on Your iPhone 4S

By Edward C. Baig, Bob LeVitus

First things first: To use Mail on your iPhone 4S, you need an e-mail address. If you don’t have an e-mail account yet, you can sign up for a free one from Yahoo!, Google, or one of many other service providers. You can also get a free e-mail account as part of Apple’s iCloud service.

If, during set-up of your iPhone 4S, you chose the option of automatically syncing the e-mail accounts on your computer with your iPhone, your e-mail accounts should be configured on your iPhone already.

If you don’t want to sync the e-mail accounts on your computer, you can set up an e-mail account on your iPhone manually. The first time you launch Mail, you’re walked through a procedure to do just that. If you have one or more e-mail accounts on your iPhone already and want to add a new account manually, start by tapping Settings on the Home screen, and then tap Mail, Contacts, Calendars, and Add Account.

Either way, you should now be staring at the Add Account screen:


If your account is with Apple’s own MobileMe or iCloud service, Google’s Gmail, Yahoo!, AOL, or Windows Live Hotmail, tap the appropriate button on the Add Account screen.

Enter your name, e-mail address, and password. The description field is usually filled in automatically with the content you have in the address field, but you can replace that text with your own description (such as Work or Personal).

Tap the Next button in the upper-right corner of the screen. Your e-mail provider will verify your credentials. If you pass muster, that’s all there is to setting up your account.

If your e-mail account is with a provider other than those listed on your iPhone 4S, need a bunch of information about your e-mail account that you may not know or have handy. Scan the instructions here, note the items you don’t know, and go find the answers before you try to add your e-mail. (The answers you need may be in the documentation you received when you signed up for your e-mail account, or you can visit the account provider’s website and search there.)

To set up an e-mail account:

  1. On the Add Account screen, tap the Other button.

  2. Under Mail, tap Add Mail Account. Fill in the name, address, password, and description in the appropriate fields. Tap Next.

    With any luck, that’s all you’ll have to do, although you may have to endure a spinning cursor for awhile as the iPhone attempts to retrieve information and validate your account with your provider. Otherwise, continue with Step 3.

  3. Tap the button at the top of the screen that denotes the type of e-mail server this account uses: IMAP or POP, as shown:


  4. Fill in the Internet host name for your incoming mail server, which should look something like

  5. Fill in your username and password.

  6. Enter the Internet host name for your outgoing mail server, which should look something like

    You may have to scroll down to the bottom of the screen to see the outgoing mail server fields.

  7. Enter your username and password in the appropriate fields.

  8. Tap the Next button in the upper-right corner to create the account.

Some outgoing mail servers don’t need your username and password. Still, fill them in anyway. That way, you won’t have to add them later if your outgoing mail server does require an account name and password, which many do these days.