Moving Windows Files to a Mac without Using Migration Assistant

By Kacey Kroh, Abshier House, Abshier House

Although using Migration Assistant can be helpful when transferring a large number of files and folders to your new Mac from a Windows-based PC, sometimes this process can be time-consuming (especially if you are just trying to send simple files such as music, photos, and videos or even individual documents). To avoid the time crunch, you can choose from one of the following options to complete your task.

Option 1: Transfer files from Windows to Mac using the cloud

To transfer your files using the cloud, first you must make the decision on which cloud you want to use. With Apple products iCloud is built into many of the systems applications. To access iCloud from a Windows computer, open your web browser and go to www.iCloud.com and upload your files here. You can also use other cloud services such as Dropbox, Google Drive, and Microsoft OneDrive to name a few.

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If you are using a cloud other than iCloud, the process will either be done entirely online or by downloading partner applications. For instance, Goggle Drive for Windows and Google Drive for Mac are two separate applications that talk to each other and sync data across the two different platforms.

Option 2: Turn on and use File Sharing to transfer PC files to Mac

Do the following to turn on and use File Sharing on Windows and Mac computers:

  1. On the Windows computer, open the Control Panel.

    For Windows 7 users and below, the Control Panel is found on the Start menu. For Windows 8 users, the Control Panel can be found in the Charm sidebar: Start off the right-hand edge of the screen and swipe one finger inward toward the center.

  2. Open the tab or button that says File Sharing and turn the feature on.

  3. Either choose the folders you want to be shareable or move files to the Public folder.

    Make your selections. You are finished with the Windows computer.

  4. From the Mac, open the System Preferences app located in the Finder’s Applications folder. (Usually located on the dock and within the Launchpad as well.)

  5. Locate the Preference option for Sharing and click on the blue folder icon that accompanies it.

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  6. Within the sidebar of the Sharing Preferences screen, click on the box next to File Sharing to enable this feature.

    Note that directly to the right is a button labeled “Options.”

  7. Select the Options button and check the two boxes that say “Share files and folders using SMB” and “AFP” to make your computer visible to Windows’ systems and vice versa.

  8. Navigate to the Windows shared folders from your Mac and copy the files to your hard drive. It’s that easy!

Option 3: Transfer files to an external memory module

To transfer files to an external memory module like a hard drive, SD memory card, or even an iPod set to disk mode, you plug the memory module into the computer, copy the files to the external source, and properly eject the drive by right-clicking and selecting Eject. Plug the memory module into the Mac and drag the files to your computer’s hard drive. To avoid data corruption, properly eject the drive by holding the Option key while clicking the Drive icon and selecting Eject.

Since Mac computers are capable of reading Microsoft formatted memory (FAT or FAT32) but Windows PCs are not capable of reading Apple’s extended journaled format, make sure to format your memory to FAT32 so the external memory card or hard drive is readable from both computers.

To format new memory modules to work for both platforms, perform an erase/format action within Apple’s Disk Utility application found in the Finder’s Utilities folder. Select the drive you want to format and then select the Erase tab. A drop-down appears; choose the type of formatting you want to use and click the Erase button.

Option 4: Ad-Hoc (Wi-Fi direct connection) and Bluetooth file sharing

To transfer your files using an Ad-Hoc or Bluetooth connection, you first must pair the two devices with either your Wi-Fi signal or your Bluetooth signal.

To pair with Wi-Fi, you must set the Apple’s Wi-Fi signal to go out instead of in. Launch the OS X System Preferences app, select Sharing→Internet Sharing, and turn this feature on. Keep in mind that if you do not have a wired Internet connection, your device will disconnect from your network. After you turn Internet sharing on, configure your network by selecting Wi-Fi options.

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Now you can connect your Wi-Fi from your PC to the Wi-Fi signal coming from your Mac. After you are connected, you will be presented with options to use the Internet through this connection as well as share files.

To pair the two computers with a Bluetooth connection, you will need to open the Bluetooth settings from both computers. On either one of the computers set the Bluetooth to visible status, and from the other computer attempt to connect to that visible signal. After the two computers have been paired, you can use the Apple Bluetooth File Sharing application to move files as needed.

Option 5: Direct file transfer using Firewire or USB connection from PC to Mac

If no network is available, one of the computers lacks Wi-Fi and/or Bluetooth, and you have no external memory modules, then a direct connection using a USB or Firewire cable may be the most feasible route for you to take.

Connect the two computers with a Firewire, USB, or Firewire-to-USB cable. The Windows computer, if powered on, will now show up on the Mac as an external hard drive. Simply locate the files you want to transfer and drag-and-drop them to the location of your choice.