How to Organize Your Files with Color and Spotlight Comments in Mac OS X Snow Leopard - dummies

How to Organize Your Files with Color and Spotlight Comments in Mac OS X Snow Leopard

By Mark L. Chambers

Mac OS X Snow Leopard lets you color-code files and folders and add Spotlight comments to help you organize and recognize your data in a hurry. For example, why not assign the green label color to the files and folders that make up your current project? Or, if you need to mark a file for immediate attention, assign it the red label color.

To assign a label color to selected files and folders, you have three options:

  • Click the Action button on the Finder toolbar and then click the desired color.

  • Hold down Control while you click the selection and then choose the color from the pop-up menu. (Remember, if you have a Mighty Mouse, or a third-party mouse with a right button, right-clicking performs the same function as Control-clicking.)

  • Click File and choose that perfect shade from the menu.


Snow Leopard provides you with a Spotlight Comments field, where you can add text that’s stored along with the file (and can be matched with Spotlight). This is helpful for tracking version numbers of files, for example.

To add a comment, follow these steps:

  1. Display the Info dialog for the item by pressing Command+I (the letter between U and O on the keyboard) or choosing File→Get Info.

    The Info dialog displays information about your file.


  2. Click in the Spotlight Comments box and type the comment text.

    If you need to expand the Spotlight Comments section of the Info dialog, click the triangle next to the Spotlight Comments heading. The arrow rotates and the Spotlight Comments box appears.

  3. Close the Info dialog to save the comment.

If you use a specific document over and over as a basis for different revisions, you can enable the Stationery Pad check box on the General information panel to use the file as stationery. Opening a stationery file automatically creates a new, untitled version of the file in the linked application; this can save you time.