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Rosemarie Withee
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Published:
January 27, 2025

Microsoft Teams For Dummies

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Overview

Unlock the full power of Microsoft Teams, including brand-new AI functionality, with your friends at For Dummies

Looking for a fast and easy guide to Microsoft Teams, the collaboration software used by millions of people and companies around the world?

In Microsoft Teams For Dummies, 3rd edition, you'll find the must-know tips, hidden tricks, and handy hacks you need to help you rock your workday and get things done lightning-fast. You'll learn how to incorporate Teams into your everyday workflow and use functionality like chatting, file sharing, team organization, videochat, and more. You'll even learn how to use Microsoft's brand-new AI companion Copilot to help you improve your processes and productivity.

You'll find out how to:

  • Connect with colleagues and collaborate remotely, from across the hall or from the other side of the world
  • Use little-known Teams features to help you supercharge your productivity and get more done in a day
  • Customize your Teams installation and make it work better for you and your teammates

An engaging and effective roadmap to one of Microsoft's most popular apps, Microsoft Teams For Dummies is a must-read for everyone who uses—or wants to use—this powerful software at work or anywhere else. Grab a copy today!

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About The Author

Rosemarie Withee is president of Portal Integrators, a Scrum-based software and services firm. Rosemarie has authored a number of books in the For Dummies series, including the most recent editions of Office 365 For Dummies and SharePoint For Dummies.

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microsoft teams for dummies

CHEAT SHEET

Microsoft Teams is a communications and collaboration product that was announced only a few years back. It then went on to become the fastest growing product in the history of Microsoft. Teams supports just about any manner of instant and asynchronous communication. For example, you can send messages, call others using audio and video, and conduct online meetings — all within Teams.
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Meetings come in all shapes and sizes with the only constant being that they fill up our schedule. With so many meetings on our plates, it is important to be as efficient as possible in organizing, scheduling, and conducting a meeting. Fortunately, Microsoft Teams includes several features that are particularly useful for meeting efficiency.
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Much like the world today, Microsoft Teams continues to evolve and change on a seemingly hourly basis. The user interface changes, new features are added, existing features are tweaked, and the details change. In short, Microsoft is continually improving Teams to make it a better product and to make you more productive.
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You might be forced to use Microsoft Teams because it is included with your organization’s Microsoft 365 or Office 365 subscription, or you might decide to start using it on your own. Regardless of how you start using Teams, you will likely spend your initial interactions sending messages to other people on your team.
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When you first log in to Microsoft Teams, you will see that a default Team is created for you automatically using the account information you provide when you first sign up for Microsoft 365, Office 365, or the stand-alone Teams app. My default team is called Portal Integrators LLC, because that is the company name I provided when I signed up for the Office 365 trial.
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You can use Microsoft Teams in three primary ways: You can use the web-based app, you can install the client on your laptop or desktop computer, or you can install the Teams mobile app on your smartphone or tablet. Regardless of how you use Teams, the concepts remain the same. Let’s first log in to the web-based app and then install the client on your desktop.
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Microsoft Teams is available either as a free, stand-alone app that you can download from the Internet, or as part of a bundle of software, such as Microsoft 365 and Office 365. The free, no-commitment version of Teams offers such features as unlimited messages and search capabilities, 10GB of shared storage across the app, and audio and video calls between members.
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You can control many different settings in Microsoft Teams, such as adding and configuring channels, users, and chat behavior. The settings you will likely use the most frequently are for your specific teams. These include adding and removing owners, members, and guests; adding and deleting channels; and working with apps.
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The various ways you can communicate within Microsoft Teams can quickly become confusing. As a quick recap, a team is a group of people, and a channel is an ongoing conversation within the team. You can be in multiple teams and each team can have multiple channels.The nice thing about this system of communication is that it has structure.
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Microsoft Teams is a communications and collaboration product that was announced only a few years back. It then went on to become the fastest growing product in the history of Microsoft. Teams supports just about any manner of instant and asynchronous communication. For example, you can send messages, call others using audio and video, and conduct online meetings — all within Teams.
Read More
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Entering text into a Microsoft Teams channel or chat is the most common way of sending your message to others on the team. However, you can send more than just text. You can send emojis, GIFs, stickers, and even attach files. These options appear at the bottom of the text box where you type in your message, as shown.
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Learn how to use Microsoft Teams on your mobile device and smartphone. Install Microsoft Teams and learn about some of the ways working with Teams on your phone can make you a lot more productive. How to install the Teams mobile app You can install Teams on your mobile device in a few different ways. The easiest way is to open the Google Play Store (on Android devices) or the Apple App Store (on iOS devices) and search for the Teams mobile app.
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Microsoft Teams is a communications and collaboration tool that enables you to chat, call, and meet and collaborate with others in real time. It is available either as a free, stand-alone app that you can download from the Internet, or as part of a bundle of software, such as Microsoft 365 and Office 365. If you are ready to learn what all the hype is about with Microsoft Teams, you are in the right place.
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