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Published:
November 13, 2018

Excel 2019 All-in-One For Dummies

Overview

Make Excel work for you 

Excel 2019 All-In-One For Dummies offers eight books in one!! It is completely updated to reflect the major changes Microsoft is making to Office with the 2019 release. From basic Excel functions, such as creating and editing worksheets, to sharing and reviewing worksheets, to editing macros with Visual Basic, it provides you with a broad scope of the most common Excel applications and functions—including formatting worksheets, setting up formulas, protecting worksheets, importing data, charting data, and performing statistical functions.
   
The book covers importing data, building and editing worksheets, creating formulas, generating pivot tables, and performing financial functions, what-if scenarios, database functions, and Web queries. More advanced topics include worksheet sharing and auditing, performing error trapping, building and running macros, charting data, and using Excel in conjunction with Microsoft Power BI (Business Intelligence) to analyze, model, and visualize vast quantities of data from a variety of local and online sources.  

  • Get familiar with Worksheet design
  • Find out how to work with charts and graphics
  • Use Excel for data management, analysis, modeling, and visualization
  • Make sense of macros and VBA

If you’re a new or inexperienced user looking to spend more time on your projects than trying to figure out how to make Excel work for you, this all-encompassing book makes it easy!

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About The Author

Greg Harvey (San Francisco, CA) is the president of Mind Over Media, Inc. Greg wrote his first computer book more than twenty years ago and since that time, he has amassed a long list of best-selling titles including Excel For Dummies (all editions), Excel All-In-One For Dummies (all editions), Excel Workbook For Dummies (all editions) and many more. Greg has extensive training and teaching experience and is a certified secondary education teacher. He has a PhD in Philosophy and Religion in Asian and Comparative Studies and has an advanced degree in ASL.

Sample Chapters

excel 2019 all-in-one for dummies

CHEAT SHEET

In Microsoft Excel 2019, you can use the keyboard to select cells and access hot key sequences that can greatly speed up the process of selecting program commands. Excel 2019 also makes it easy to set regional dates, share workbooks saved on your OneDrive, and add SmartArt graphics to your worksheets.In Excel 2019, you also can sort multiple fields in a data list, create a new pivot table, or add a description to a user-defined function.

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Articles from
the book

A common task for an Excel analyst is to apply a percentage increase or decrease to a given number. For instance, when applying a price increase to a product, you would typically raise the original price by a certain percent. When giving a customer a discount, you would decrease that customer’s rate by a certain percent.
Many of the simpler formulas that you build require the sole use of Excel’s operators, which are the symbols that indicate the type of calculation that is to take place between the cells and/or constants interspersed between them. Excel uses four different types of computational operators: arithmetic, comparison, text, and reference.
In Microsoft Excel 2019, you can use the keyboard to select cells and access hot key sequences that can greatly speed up the process of selecting program commands. Excel 2019 also makes it easy to set regional dates, share workbooks saved on your OneDrive, and add SmartArt graphics to your worksheets.In Excel 2019, you also can sort multiple fields in a data list, create a new pivot table, or add a description to a user-defined function.
Excel functions can help you do great things. Excel’s SUM function is perfect when you want to get the totals for all the numbers in a particular range or set of ranges. But what about those times when you only want the total of certain items within a cell range? For those situations, you can use Excel’s SUMIF or SUMIFS function on the Math & Trig command button’s drop-down menu.
In some cases, you may want to base the formatting rule for your Excel cells on how they compare to the value of another cell. Take the example illustrated here. The cells are conditionally highlighted if their respective values fall below the Prior Year Average shown in cell B3.To build this basic formatting rule, follow these steps: Select the data cells in your target range (cells E3:C14 in this example), click the Home tab of the Excel Ribbon, and then select Conditional Formatting→New Rule.
You can activate the Excel 2019 hot keys by pressing the Alt key before you type the various sequences of mnemonic letters. The mnemonic letter is F (for File) for the commands on the Excel 2019 File menu in the new Backstage view. Therefore, all you have to remember in the following table is the second letter in the File menu hot key sequence.
Excel 2019 enables you to easily add basic infographics to your worksheets from the Insert tab of the Ribbon with the addition of Bing Maps and People Graph to the drop-down menu on its Add-Ins button, and the Filled Map option in its Maps button. These infographics enhancements enable you to create visual representations of regionally related worksheet data that can point out trends and quickly convey their most pertinent information.
SmartArt graphics in Excel 2019 give you the ability to quickly and easily construct fancy graphical lists, diagrams, and captioned pictures in your worksheet. SmartArt lists, diagrams, and pictures come in a wide array of configurations that include a variety of organizational charts and flow diagrams that enable you to add your own text to predefined graphic shapes.
To help your user understand the purpose of your custom functions in Excel 2019, you can add descriptions that appear in Insert Function and Function Arguments dialog boxes that help explain what the function does. To add this kind of description to your user-defined function, you use the Object Browser, a special window in the Visual Basic Editor that enables you to get information about particular objects available to the project that you have open.
The Forecast Sheet feature in Excel 2019 makes it super easy to turn a worksheet containing historical financial data into a remarkable visual forecast worksheet. All you do is open the Excel worksheet with your historical data, position the cell cursor in one of its cells, and then click the Forecast Sheet button on the Data Tab of the Ribbon (Alt+AFC).
You can click Excel’s Custom Filter option on a field’s Text Filters, Date Filters, or Number Filters continuation menu to open the Custom AutoFilter dialog box, where you can specify your own filtering criteria by using conditions with the AND OR logical operators (called AND OR conditions for short). When you click the Custom Filter option, Excel 2019 opens the Custom AutoFilter dialog box.
Excel 2019 makes it simple to create a new pivot table using a data list selected in your worksheet with its Quick Analysis tool. To preview various types of pivot tables that Excel can create for you on the spot using the entries in a data list that you have open in an Excel worksheet, simply follow these steps: Select all the data (including the column headings) in your data list as a cell range in the worksheet.
Excel 2019 lets you create a chart to fit nearly any purpose. Once you create your Excel chart, you can also use the Design tab to refine and modify the chart for your needs. Check out how to create an Excel 2019 chart. Creating an Excel chart on a separate chart sheet Sometimes you know you want your new Excel chart to appear on its own separate sheet in the workbook and you don’t have time to fool around with moving an embedded chart created with the Quick Analysis tool or the various chart command buttons on the Insert tab of the Ribbon to its own sheet.
Excel 2019 offers you several methods for formatting particular elements of any Excel chart that you create. The most direct way is to right-click the chart element (title, plot area, legend, data series, and so forth) in the chart itself. Doing so displays a mini-bar with options such as Fill, Outline, and (in the case of chart titles), Style.
By password-protecting your Excel workbook, you can prevent unauthorized users from opening the workbook and/or editing the workbook. You set a password for opening the Excel workbook file when you’re dealing with a spreadsheet whose data is of a sufficiently sensitive nature that only a certain group of people in the company should have access to it (such as spreadsheets dealing with personal information and salaries).
To make an external data query to an Microsoft Access database table, you click Data→  Get Data→  From Database→  From Microsoft Access Database on the Excel Ribbon or press Alt+APNDC. Excel opens the Import Data dialog box, where you select the name of the Access database (using an *.mdb file extension) and then click the Import button.
You can use Excel’s Eliminate Duplicates feature to quickly find and remove duplicate records from a list (or rows from a table). This is a great Excel feature especially when you’re dealing with a really large data list in which several different people do the data entry and which should not have any duplicate records (such as client lists, personnel files, and the like).
Excel 2019 makes it easy for you to select cell ranges with a physical keyboard by using a technique known as extending a selection. To use this technique, you move the cell cursor to the active cell of the range, press F8 to turn on Extend Selection mode (indicated by Extend Selection on the Status bar), and use the direction keys to move the pointer to the last cell in the range.
Excel 2019 isn’t set up to automatically recognize European date formats in which the number of the day precedes the number of the month and year. For example, you may want 6/11/2019 to represent November 6, 2019, rather than June 11, 2019. If you’re working with a spreadsheet that uses this type of European date system, you have to customize the Windows Regional settings for the United States so that the Short Date format in Windows programs, such as Excel and Word 2013, use the D/m/yyyy (day, month, year) format rather than the default M/d/yyyy (month, day, year) format.
Of all the Office 2019 programs (besides our beloved Excel 2019), Microsoft Word 2019 is the one that you are most apt to use. You will probably find yourself using Word to type any memos, letters, and reports that you need in the course of your daily work (even if you really don’t understand how the program works).
To share Excel 2019 workbooks from your OneDrive, you follow these steps: Open the workbook file you want to share in Excel 2019 and then click the Share button at the far right of the row with the Ribbon. If you’ve not yet saved the workbook on your OneDrive, a Share dialog box appears inviting you to upload the workbook file to OneDrive.
When you need to sort a data list on more than one field, you use the Sort dialog box (shown in the figure). And you need to sort on more than one field when the first field contains duplicate values and you want to determine how the records with duplicates are arranged. (If you don’t specify another field to sort on, Excel just puts the records in the order in which you entered them.
Excel’s AutoFilter feature makes filtering out unwanted data in a data list as easy as clicking the AutoFilter button on the column on which you want to filter the data and then choosing the appropriate filtering criteria from that column’s drop-down menu. If you open a worksheet with a data list and you don’t find Excel’s AutoFilter buttons attached to each of the field names at the top of the list, you can display them simply by positioning the cell pointer in one of the cells with the field names and then clicking the Filter command button on the Ribbon’s Data tab or pressing Ctrl+Shift+L or Alt+AT.
3D Map is the new name of an exciting visual analysis feature that’s available in Excel 2019, formerly known as Power Map in Excel 2016. 3D Map enables you to use geographical, financial, and other types of data along with date and time fields in your Excel data model to create animated 3-D map tours.To create a new animation for the first tour in 3D Map, you follow these general steps in Excel 2019: Open the worksheet that contains the data for which you want to create the new Power Map animation.
Although Excel’s Data Table and Goal Seek commands work just fine for simple problems that require determining the direct relationship between the inputs and results in a formula, you need to use the Solver add-in when dealing with more complex problems. For example, use the Solver to find the best solution when you need to change multiple input values in your Excel model and you need to impose constraints on these values and/or the output value.
Whenever you do a data query in Excel 2019 using the Get Data, From Text/CSV, From web, or From Table/Range command buttons on the Ribbon’s Data tab, you have the option of transforming that query in the Power Query Editor. When you do an external query with the Get Data, From Text/CSV, or From web options, you open the Power Query Editor after specifying the data table(s) to import into Excel by clicking Transform Data button in the Navigator dialog box.
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Frequently Asked Questions

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