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Paul McFedries
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Published:
August 25, 2020

G Suite For Dummies

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Overview

Get fast answers to your G Suite questions with this friendly resource

G Suite For Dummies is the fun guide to the productivity suite that’s quickly winning over professional and personal users. This book shares the steps on how to collaborate in the cloud, create documents and spreadsheets, build presentations, and connect with chat or video. Written in the easy-to-follow For Dummies style, G Suite For Dummies covers the essential components of Google’s popular software, including:

  • Google Docs for word processing
  • Gmail for

email

  • Google Calendar for scheduling and day planning
  • Google Sheets for spreadsheet functionality
  • Google Drive for data storage
  • Google Hangouts and Google Meet for videoconferencing and calling capability

    • The book helps navigate the G Suite payment plans and subscription options as well as settings that ensure your own privacy and security while operating in the cloud. Perfect for anyone hoping to get things done with this tool, G Suite For Dummies belongs on the bookshelf of every G Suite user who needs help from time to time.

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    About The Author

    Paul McFedries has worked, programmed, and even talked to computers large and small since 1975. Primarily a writer, he has worked as a programmer, consultant, and database and website developer. His more than 95 books have sold 4+ million copies worldwide.

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    CHEAT SHEET

    G Suite offers a huge number of keyboard shortcuts that not only enable you to navigate the app interfaces quickly but also let you easily invoke many app features and settings. Here, you see some of the more useful shortcuts that are common to the G Suite apps, as well as some handy shortcuts you can use with Gmail and Calendar.
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    In this article, I take you through ten G Suite tips and techniques that can help the working-from-home work effectively from home.As I was writing this in the spring and summer of 2020, the entire world was coming to a virtual halt in order to stop — or at least slow down — the spread of the novel coronavirus that emerged in late 2019.
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    Gmail, one of the G Suite apps, offers a relatively simple interface on the surface, but dig a little deeper and you see that the app has a deeper side—the Settings page and its seemingly endless supply of options, configurations, and customizations. There is a lot of stuff in there.Yep, sure, lots of the settings should be labeled For Nerds Only.
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    The more you use the G Suite apps, the more information about you gets stored online. You can quickly end up with a big chunk of your professional and personal lives stored in the cloud, so it pays to take whatever steps are required to keep that data safe and control who can see it and when.In this list, you investigate ten ways to enhance the security and privacy of your Google account and your G Suite apps.
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    As proof of chat's ascendance in the corporate communications realm, you need look no further than the myriad ways that G Suite enables its users to message each other: Gmail, Docs, Sheets, Slides, and Meet. Before moving on to Google Chat, the next few sections take a quick look at these alternative chat methods.
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    G Suite offers a huge number of keyboard shortcuts that not only enable you to navigate the app interfaces quickly but also let you easily invoke many app features and settings. Here, you see some of the more useful shortcuts that are common to the G Suite apps, as well as some handy shortcuts you can use with Gmail and Calendar.
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    You use G Suite's Forms app, as its name implies, to construct forms that gather information from people. It might be a form that enables people to register for an event, order a product or service, give feedback about something, take a survey, or test their knowledge with a quiz. Whatever the content of the form, the Forms app gathers the responses automatically so that you can later analyze them.
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    A chat is ideal for quick bursts of one-on-one conversation, but Google Chat, which is part of the G Suite application package, rocks a bunch of features that enable you to shift your interactions from conversation to collaboration. How to chat with a group If you have a question to answer, a controversy to settle, or a detail to hash out, the quickest and easiest way to get it done is to gather everyone involved into a group chat.
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    If you own or have joined just a few groups in Google Groups (part of the G Suite of applications), locating the group you want isn't too much of a bother. That is, you choose My Groups from the main menu and then select the group you want in the list that appears. Even if your My Groups list is quite long, you can do a couple of things to make finding a particular group easier: If you joined or created the group relatively recently, choose Recent Groups on the main menu.
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    You can use the Keep app, one of G Suite's set of collaboration tools, to create simple text documents for things such as to-do lists and meeting notes. A word processing app such as Docs is useful for creating complex and lengthy documents. However, this powerful tool feels like overkill when all you want to do is jot down a few notes.
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    Google's G Suite is a set of applications that work together; G Suite apps are designed to tear down silos. In the world of business jargon, a silo is a person or department that can't or won't share information with other people or departments in the company. Not all that long ago, all employees were silos in a way.
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    With so many other G Suite collaboration tools at your disposal, why bother with Google Groups? The simple answer is that when you create a group and then add the connected employees to that group, collaboration suddenly becomes much easier.Why? Because now you can treat the group as a single entity, which means you can communicate with everyone in the group just by communicating with the group itself.
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