©Shutterstock/l i g h t p o e t- Using a dedicated server computer makes the network faster, easier to work with, and more reliable. Consider what happens, though, when the user of a server computer that doubles as a workstation decides to turn off the computer, not realizing that someone else is accessing files on his hard drive.
- You don’t necessarily have to use your biggest and fastest computer as your server computer. There have been networks where the slowest computer on the network is the server. This advice is especially true when the server is mostly used to share a printer or to store a small number of shared files. So if you need to buy a computer for your network, consider promoting one of your older computers to be the server and using the new computer as a client.
File servers
File servers provide centralized disk storage that can be conveniently shared by client computers on the network. The most common task of a file server is to store shared files and programs. For example, members of a small workgroup can use disk space on a file server to store their Microsoft Office documents.File servers must ensure that two users don’t try to update the same file at the same time. The file servers do this by locking a file while a user updates the file so that other users can’t access the file until the first user finishes. For document files (for example, word processing or spreadsheet files), the whole file is locked. For database files, the lock can be applied just to the portion of the file that contains the record or records being updated.
Print servers
Sharing printers is one of the main reasons that many small networks exist. Although it isn’t necessary, a server computer can be dedicated for use as a print server, whose sole purpose is to collect information being sent to a shared printer by client computers and print it in an orderly fashion.- A single computer may double as both a file server and a print server, but performance is better if you use separate print and file server computers.
- With inexpensive inkjet printers running about $100 each, just giving each user his or her own printer is tempting. However, you get what you pay for. Instead of buying $100 printers for 15 users, you may be better off buying one high-speed $1,500 laser printer and sharing it. The $1,500 laser printer will be much faster, will probably produce better-looking output, and will be less expensive to operate.
Web servers
A web server is a server computer that runs software that enables the computer to host an Internet website. The two most popular web server programs are Microsoft’s IIS (Internet Information Services) and Apache, an open source web server managed by the Apache Software Foundation.Mail servers
A mail server is a server that handles the network’s email needs. It is configured with email server software, such as Microsoft Exchange Server. Exchange Server is designed to work with Microsoft Outlook, the email client software that comes with Microsoft Office.Most mail servers actually do much more than just send and receive email. For example, here are some of the features that Exchange Server offers beyond simple email:
- Collaboration features that simplify the management of collaborative projects.
- Audio and video conferencing.
- Chat rooms and instant messaging (IM) services.
- Microsoft Exchange Forms Designer, which lets you develop customized forms for applications, such as vacation requests or purchase orders.
An increasingly popular alternative to setting up your own mail server is to subscribe to Microsoft’s Exchange Online service. With Exchange Online, Microsoft takes care of all the details of setting up and maintaining an Exchange server. Your Microsoft Outlook clients are configured to connect to the Exchange Online service through the Internet rather than a local Exchange server within your network.