How to Organize Your WordPress Media Files - dummies

How to Organize Your WordPress Media Files

By Lisa Sabin-Wilson

If you’ve been running your WordPress blog for any length of time, you can easily forget what files you’ve uploaded by using the WordPress uploader. The WordPress Media Library allows you to conveniently and easily discover which files are in your Uploads folder.

To find an image, a video, or an audio file you’ve already uploaded by using the file uploader and to use that file in a new post, follow these steps:

  1. Click the Add Media icon on the Add New Post page to open the Insert Media window.

  2. Click the Media Library tab at the top of the window.

    All the files you’ve ever uploaded to your blog appear because of the File Uploader feature. Files you uploaded through other methods, such as FTP, don’t appear in the Media Library.

  3. Select the file that you want to reuse.

  4. In the settings menu that appears, set the options for that file: Title, Caption, Description, Link URL, Order, Alignment, and Size.

  5. Click the Insert into Post button.

    The correct HTML code is inserted into the Post text box.


If you want to view only the files you’ve uploaded, click the Library link on the Media menu (found on the left navigation menu of the Dashboard), which opens the Media Library page.

The Media Library page lists all the files you’ve ever uploaded to your WordPress blog. By default, the page displays all types of files, but you can click the Images, Audio, or Video link to specify which file type you want to see.

You can do the following tasks on the Media Library page:

  • Filter media files by date. If you want to view all media files that were uploaded in July of 2010, select that date from the drop-down list and click the Filter button; the page reloads and displays only the media files uploaded in the month of July, 2010.

  • Search media files by using a specific keyword. If you want to search your Media Library for all files that reference kittens, type the word kittens in the Search box in the upper-right corner of the Media Library page. Then click the Search Media button; the page reloads and displays only media files that contain the keyword or tag kittens.

  • Delete media files. To delete files, click the small white box that appears to the left of the file’s thumbnail on the Media Library page (on the Dashboard, hover your pointer over Media and click the Library link); then click the Delete button, which appears at the top left of the page. The page reloads, and the media file you just deleted is now gone.

  • View media files. On the Manage Media page, click the thumbnail of the file you want to view. The actual file opens in your web browser. If you need the URL of the file, you can copy the permalink of the file from your browser’s address bar.