Using Create PDF in Acrobat 6 - dummies

By Greg Harvey

Acrobat 6 includes a File menu command, Create PDF, that you can use to open files saved in the HTML file format (that is, as Web pages) and simple text files, as well as a number of common graphics file formats including bitmap (*.bmp or *.rle), CompuServe GIF (*.gif), JPEG (*.jpg, *.jpeg, or *.jpe), PCX (*.pcx), PNG (*.png), and TIFF files (*.tif). Note that Acrobat 6 can now open Microsoft Office, AutoCAD, MS Visio, and MS Project files using the Create PDF command as well.

To open one of these file types as a PDF file, follow these steps:

1. Launch Acrobat 6 and then choose File –> Create PDF –> From File.

The Open dialog box appears.

2. Browse to the folder that contains the text, HTML, or graphics file or files that you want to open as PDF files in Acrobat 6, and then click their file icons.

To restrict the file listing in a folder to just files of the type you want to open in Acrobat, click the file type in the Files of Type drop-down list. To select multiple files in the folder you open in the Open dialog box, Ctrl+click each one or, if they’re listed sequentially in the list, click the first one and then Shift+click the last one.

3. Click the Open button in the Open dialog box.

As soon as you click the Open button, Acrobat opens the selected files as PDF files (indicated by the appearance of the .pdf extension after the original filename in the Acrobat title bar). To save a file opened as a PDF in its new format, choose File –> Save to open the Save As dialog box, and then click the Save button. To change the folder where the file is saved, select the new folder on the Save In drop-down list. To save the file with a new filename, select the File Name text box and edit the original filename (leaving the .pdf file extension) before you click the Save button.

In Windows, you can convert any of the file types listed at the beginning of this section to PDF from the desktop, a folder window, or Explorer by simply right-clicking the file and choosing Convert to Adobe PDF on the context menu. Options for converting the file and e-mailing it to someone or combining a group of selected files in Acrobat are also provided on the context menu.

Acrobat 6 enables you to open and convert multiple files to PDF using the Create PDF commands on the File menu. To do so, follow these steps:

1. Choose File –> Create PDF –> From Multiple Files to open the Create PDF from Multiple Documents dialog box.

2. Click the Browse button in the Add Files area, choose the file(s) you want to combine in a new PDF document in the Open dialog box that appears, and then click the Add button.

Files can be selected individually or grouped in the Open dialog box. When you click the Add button, selected files appear in the Files to Combine list box on the right side of the Create PDF from Multiple Documents dialog box.

3. Select a file(s) in the Files to Combine list box and use the Remove, Move Up, or Move Down buttons in the Arrange Files area to specify the order in which selected files appear in the converted PDF document.

4. To append all open PDF documents to your multiple files selection in a new PDF document, select the Include All Open PDF Documents check box.

5. To append the recent PDF files listed on the File menu to your multiple files selection in a new PDF document, select the Include Most Recent List of Files to Combine check box.

6. Click OK to create a new multiple document PDF file.

Converting graphics files to PDFs by choosing File –> Create PDF –> From File does not produce the same quality PDF graphics files as distilling them from their native application or manually distilling them with the Acrobat Distiller. Reserve this method for Windows graphics that you can’t convert into PostScript files or that you intend to use only in online PDF documents or files that will be printed only on in-house printers. Never use this quick-and-dirty method to produce PDF files that you intend to send out for professional printing; they lack the encoded PostScript necessary to produce the quality that prepress demands.