How to See Applied Styles in Word 2013

By Lois Lowe

To check what style is applied to every paragraph of your Word 2013 document, display the Styles area pane in Draft or Outline view. To do so, choose File→Options.

In the Word Options dialog box, click Advanced, and then scroll down to the Display section, and in the box labeled Style Area Pane Width in Draft and Outline Views, type a width, such as 0.5”, and click OK. Now in Draft view, you see each style applied along the left side of the screen.

Word 2013 offers a few ways to see what styles are applied to a paragraph or text:

  • Styles gallery: Use this method when you need to see the style applied to a single paragraph at a glance.

  • Styles area pane in Draft and Outline views: This method enables you to check what styles are applied to each paragraph as you scroll through your document.

  • Style Inspector: This dialog box enables you to do sophisticated sleuthing into the styles applied to each paragraph.

The Style Inspector enables you to click around to see each paragraph’s style, but its real power lies in the Reveal Formatting feature. With the Reveal Formatting pane displayed, you can

  • See all the formatting bundled into a single style.

  • Compare styles to see exactly how one style differs from another.

You’ll probably find the Style Inspector most useful when you’re trying to troubleshoot a problem with one or more styles. For example, Reveal Formatting can show a formatting rule that unintentionally strayed into a style.

Or if the spacing before and after headings doesn’t look consistent, the compare feature can tell you exactly how the Heading 1 and Heading 2 styles are different. Then you can see at a glance how you need to modify your heading styles.

The Style Inspector is a floating pane you can enable that shows what paragraph-level and text-level formatting is applied to the selected text.

The Style Inspector is handy for examining the formatting that’s applied to text. For example, you can see at a glance whether additional manual formatting has been applied to the text in addition to the formatting it receives from the style applied to it. You can also use the Style Inspector to quickly strip all the character or paragraph formatting from the text.

  1. If the Styles pane is not already visible, on the Home tab, click the dialog box launcher in the Styles group to display it.

  2. At the bottom of the Styles pane, click the Style Inspector button.

    The Style Inspector pane opens.

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  3. Click in your title paragraph, CIT 233 paragraph for the example, if the insertion point is not already there.

    The Style Inspector shows that the paragraph formatting is the Title style and the text-level formatting is the default paragraph font with no additional formatting.

  4. Press the down-arrow key once to move the insertion point to the next paragraph.

    Its information appears in the Style Inspector window.

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  5. Click the Reveal Formatting button at the bottom of the Style Inspector pane.

    A Reveal Formatting pane appears, showing details about the formatting of the text where the insertion point currently rests.

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  6. Triple-click the paragraph to select all the text in it and then change the font size to 12.

  7. Look in the Reveal Formatting task pane at the font size, which shows 12 points.

  8. In the Style Inspector, click the Clear Character Formatting button.

    The manually applied character formatting is removed, leaving only the formatting from the style. The font size changes because the definition of the Subtitle style calls for 18-point font.

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  9. In the Style Inspector pane, click the Reset to Normal Paragraph Style button.

    The Subtitle style is removed from the selected text, and the text appears using Normal style.

  10. Press Ctrl+Z or click the Undo button on the Quick Access Toolbar to reverse the last action.

  11. Close the Style Inspector, Styles, and Reveal Formatting panes.

  12. Save the document and close it.