How to Save a Word 2013 Document - dummies

By Lois Lowe

Word 2013 can create, open, and save documents that contain the text, graphics, and other content you have entered into Word. If you don’t save your work, whatever you’ve entered disappears when you close the application or turn off your computer.

As you work in Word, the content you create is stored in the computer’s memory. This memory is only temporary storage. When you exit the application or shut down the computer, whatever is stored in memory is flushed away forever — unless you save it.

The first time you save a file, Word prompts you to enter a name for it in the Save As dialog box. You can also choose a different save location and/or file type.

When you resave an already saved file, the Save As dialog box doesn’t reappear; the file saves with the most recent settings.

If you want to change the settings (such as the location or file type) or save under a different name, choose File→Save As to make the Save As dialog box appear.

Word saves its documents in a Word Document (.docx) format, by default, but it can also save in other formats for compatibility with other applications or for special uses. Two of the most common alternative file formats are

  • Macro-enabled files: If you need to store macros in a Word document, you can save it in Word Macro-Enabled Document (.docm) format.

    Macros are recorded bits of code that can automate certain activities in a program. For example, a macro can record keystrokes for performing a task that needs to be repeated over and over, saving the user time. However, macros can also carry viruses. The default Word format doesn’t support macros for that reason.

  • Word 97–2003: Word includes a file format for backward compatibility with earlier versions of the application (versions 97 through 2003; the file format for Word 2007 and 2010 is identical to that of Word 2013, so you don’t need a special format for backward compatibility with those versions).

    Some minor functionality may be lost when saving in the 97 and 2003 format. The file extension for it is .doc, and it does not have macro-enabled and non-macro-enabled variants; all are macro-enabled.

  1. Start in the document you’ve created, but have not saved yet.

  2. Choose File→Save.

    The Save As screen of Backstage view appears. Note that your SkyDrive is the default location selected under the Save As heading. In this exercise, however, you will save to your local computer.

  3. Click Computer.

    A list of recently used folders on your local computer appears.


  4. Click Browse.

    The Save As dialog box opens, showing the default local location (probably your Documents library).

  5. In the File Name box, type you file name, 01ACME, for example.


  6. Click Save.

    The file is saved. The file’s name appears in Word’s title bar.

    If you do not see the .docx extension, Windows may be set up to hide file extensions. That’s okay; you don’t need to see the file extensions here. If you want to see them anyway, in Windows 8 open a File Explorer window, and on the View tab, mark the File Name Extensions check box.

    Or, if you have Windows 7, from Windows Explorer open the Tools menu and choose Folder Options. In the dialog box that appears, click the View tab and clear the Hide Extensions for Known File Types check box.

  7. In the document, click the picture to select it, and then press the Delete key to remove it.

  8. On the Quick Access Toolbar, click the Save button.

    The changes to the document are saved.


  9. In the document, make some change, such as bolding a word using Ctrl+B.

  10. Press Ctrl+S.

    The changes are saved.

  11. Make another change, such as selecting a sentence and then pressing Ctrl+I to italicize it.

  12. Choose File→Save As, and click the Browse button.

    The Save As dialog box opens.

  13. In the File Name text box, change your filename to filename-Compatible.

  14. Click drop-down list to the right of Save As Type.

    A menu of document types opens.

  15. Select the Word 97–2003 Document option.


  16. Click Save.

    The document is resaved with a different name and a different file type.