How to Include Graphics in a Word 2010 Document - dummies

How to Include Graphics in a Word 2010 Document

By Dan Gookin

You can do all kinds of things with graphics in Word 2010. Look for all the different types of graphics on the Insert tab, in the Illustrations group. Images are placed inline with your text, which means that they appear wherever the insertion pointer is blinking. You can, however, move the image around in your document.

Plopping down a picture in a Word document

The most common type of graphical goober you stick into your documents is a picture, an image file from your computer’s mass storage system:

  1. From the Insert tab’s Illustrations group, click the Picture button.


    The Insert Picture dialog box appears.

  2. Use the dialog box controls to browse for the image you want.

  3. Click to select the image.

  4. Click the Insert button.

    The image is slapped down into your document.

After you insert a picture, the Picture Tools Format tab appears on the Ribbon.

Inserting clip art in Word

Clip art is a collection of images, both line art and pictures, that you’re free to use in your documents:

  1. On the Insert tab, in the Illustrations group, click the Clip Art button.

    The Clip Art task pane appears.

  2. In the Search For box, type a description of what you want.

    For example, a picture of a bikini babe may go well with your report on tide pools. Type bikini in the box.

  3. Click the Go button.


    The results are displayed in the task pane. Peruse the results and note that you may have to scroll a bit to see all of them.

    If you don’t find what you want, go back to Step 2 and refine your search.

  4. Click the image you want.

    The image is plopped into your document.

  5. Close the Clip Art task pane by clicking the X in its upper-right corner.

    Word sticks the clip art graphic into your text, just like it’s a big character, right where the insertion pointer is blinking.

Slapping down a shape in Word content

Word comes with a library of common shapes ready to insert into your document. Graphics professionals call the shapes line art. You can call them forth into your document:

  1. Choose a predefined shape from the Shapes button menu, found in the Illustrations group on the Insert tab.


    The mouse pointer changes to a plus sign.

  2. Drag the mouse in the document where you want the shape to appear.

    Drag down, from the upper-left corner of the shape to the lower-right corner. The shape appears at the location where you draw it, as a size determined by how you drag the mouse.

Saving time with SmartArt

Clicking the SmartArt button in the Illustrations group on the Insert tab summons the Choose a SmartArt Graphic dialog box. You can use that dialog box to quickly arrange a layout of graphics in your document. After picking a layout, you type captions or choose images (or both), and you’re done, fooling everyone who doesn’t know about this trick.

You can use the Change Colors button to apply some life to the otherwise dreary SmartArt. The command button is in the Quick Styles group on the SmartArt Tools Design tab.

Adding some WordArt

Perhaps the most overused graphic stuck into any Word document is WordArt. It’s quite popular. If you haven’t used it yourself, you’ve probably seen it in a thousand documents, fliers, and international treaties:

  1. On the Insert tab, in the Text group, click the WordArt button to display the WordArt menu.


  2. Choose a style from the gallery for your WordArt.

    A WordArt graphic placeholder appears in your document.

  3. Type the (short and sweet) text you want WordArt-ified.

Your bit of text appears as an image in your document, but it’s just a graphic image, like any other graphic you can stick into your document.

Taking a screenshot in Word

When the image you need is on the computer screen, either in another program window or the other program window itself, you can use Word’s Screenshot command to capture that image and stick it into your document:

  1. Set up the program window that you want to appear in your Word document.

    Switch to the program and position everything for picture-taking.

  2. Switch back to Word.

  3. Click the Screenshot button, found in the Illustrations group on the Insert tab.


    A stubby little menu appears. It lists any other program windows that are open and not minimized.

  4. Choose a program window to grab and paste into your document.

    The image is slapped into your text just like any other picture.