How to Format Text with the Word 2007 Format Painter

By Dan Gookin

You can use the Word 2007 Format Painter to quickly copy character and paragraph formatting from one bit of text to another. The Format Painter works only if you already have some text formatted the way you like. You can use the Format Painter to format either one section or multiple sections of text.

To format one section of text with Format Painter

Follow these steps if you’re focusing on just one hunk of text:

  1. Highlight the text that has the format you want to copy.

  2. 2.Click the Format Painter button in the Clipboard Group on the Home tab on the Ribbon.

    It’s the button that looks like a paintbrush.

  3. Click and drag the cursor over the text you want to copy the format to.

    Word formats the new text to look just like the already formatted text.

To format multiple sections of text with Format Painter

Format several chunks of text with these simple steps:

  1. Highlight the text you want to use as your template.

  2. Double-click the Format Painter button.

    The Format Painter now continuously formats text that you highlight.

  3. 3.When you’re finished, click the Format Painter button again to turn the feature off.

    You can also turn this feature off by pressing a key or double-clicking in the document.