How to Check Spelling and Grammar in Word 2013 - dummies

How to Check Spelling and Grammar in Word 2013

By Lois Lowe

Spelling and grammar errors in your Word 2013 documents can leave a bad impression with your audience and cause lost customers, jobs, and opportunities. Fortunately, Word can help you find and correct these errors before anyone sees your document.

Word automatically checks your spelling and grammar as you type. Wavy red underlines indicate possible spelling errors, and wavy blue underlines indicate possible grammar errors. To correct one of these errors on the fly, right-click the underlined text and choose a quick correction from the shortcut menu.

You can also run the full-blown Spelling and Grammar feature within Word to check the entire document at once. One by one, each potential error appears in a dialog box, and you click buttons to decide how to deal with each one.

One of the choices when dealing with a potentially misspelled word is to add the word to the dictionary so that it isn’t flagged as misspelled in any future spell check in any document. The Dictionary file is common to all Office applications, so any word you add to the dictionary in Word is no longer flagged as misspelled in Excel, PowerPoint, or Outlook.

Word has a more robust and powerful Spelling and Grammar feature than the other Office applications, but they all have similar functionality. Therefore, after you learn how to check spelling and grammar in Word, you can also do so in the other Office apps.

  1. In Word, open a typed document.

  2. Right-click the any misspelled word that have red wavy lines under them.

    For this example the click on, eerors and on the shortcut menu that appears, choose the correct spelling, errors.


  3. Click at the beginning of the document to move the insertion point there, and then choose Review→Spelling & Grammar.

    The Spelling and Grammar task pane opens, with the first mistake for the example (Grammer) highlighted.


  4. Click the Change All button to change all instances of grammer to grammar.

    The next mistake found is the duplicate word: and and.

  5. Click Delete to delete one of the instances of and.

    The next mistake found is a possible grammar area: the capitalization of Spelling. In this case, the capitalization is correct.

  6. Click the Ignore button to skip the correctly capitalized word.

    The next mistake found is the misuse of lose as loose.

  7. 7.Click the Change button to change to the correct word.

    The next mistake found is an extra space in the word from.

  8. Click the Change button to remove the extra space.

    The next mistake is the misspelling of tune as tunee.

  9. Click the Change button to correct the spelling.

    A dialog box appears to tell you that the spell check is complete.

  10. Click OK and then save your work.