How to Change Vertical Spacing in Word 2013 - dummies

How to Change Vertical Spacing in Word 2013

By Faithe Wempen

You can set line spacing in Word 2013 to any of several presets, such as Single, Double, and 1.5 Lines, or to an exact value, measured in points. In Word, a point is 1/72 of an inch. Space before and after a paragraph is specified in points, too.

Vertical spacing refers to the amount of space (also known as the leading) between each line. A paragraph has three values you can set for its spacing:

  • Line spacing: The space between the lines within a multi-line paragraph

  • Before: Extra spacing added above the first line of the paragraph

  • After: Extra spacing added below the last line of the paragraph

If you specify an exact amount of space per line and you change the font size, the text may not look right anymore. For example, if you change the font size to a larger size than the exact spacing is set for, the lines might overlap vertically. If you aren’t sure what font sizes you need, don’t use exact spacing.

Here is how you change the line spacing for paragraphs in a letter or other document.

  1. In Word, open your document and press Ctrl+A to select the entire document.

  2. Click the Line Spacing button on the Ribbon’s Home tab, opening its menu, and choose 1.0, as shown.

    The line spacing in every paragraph changes to single-spacing.

    image0.jpg

  3. To eliminate extra vertical space between paragraphs, select the paragraphs and lick the Line and Paragraph Spacing button again.

    Then choose Remove Space After Paragraph, as shown in this figure. The extra vertical space between paragraphs is eliminated.

    image1.jpg

  4. Click OK to accept the new setting.

    For more practice, set the font size for the paragraph you just formatted to 24 points and watch what happens to the line spacing. Press Ctrl+Z to undo your change when you’re finished experimenting.

  5. Save the changes to the document.