How to Attach a Caption to a Figure in Word 2013 - dummies

How to Attach a Caption to a Figure in Word 2013

By Lois Lowe

When you attach a caption to a figure, Word 2013 handles the task of keeping its numbering sequential. You can optionally add descriptive text to the caption if you like, or modify the numbering format.

A caption is a text label that describes a picture’s content. Captions are usually numbered, to help describe which picture you’re referring to.

  1. Open a Word document with figures that need captions.

  2. Click the first graphic to select it and then choose References→Insert Caption.

    The Caption dialog box opens. In the Caption box, the caption Figure 1 already appears.

  3. Edit the caption to read Figure 1: The Font group and then click OK.

    image0.jpg

    The caption is added below the figure.

  4. Scroll down to the next page, click the second figure, and choose References→Insert Caption.

    In the Caption box, Figure 2 already appears.

  5. Edit the caption to read Figure 2: The Borders menu. Click OK.

    The caption is added below the figure.

    image1.jpg

  6. Click the third figure in the document and then choose References→Insert Caption.

  7. Change the Figure 3 caption to Figure 3: The Alignment group and then click OK.

    The caption is added below the figure.

  8. Select the entire Text Formatting section of the document (from the Text Formatting heading through the figure caption below Figure 1).

    image2.jpg

  9. Press Ctrl+X to cut the selected text to the Clipboard; then click at the end of the document and press Ctrl+V to paste the Clipboard content.

    The figure captions have not yet renumbered themselves.

  10. Press Ctrl+A to select the entire document and then press the F9 key to update the fields.

    The figure captions renumber according to their positions in the document.

    To update an individual field code, you can also right-click the field code (the figure number, in this case) and choose Update Field on the shortcut menu.

  11. Save the document.

If you want to make sure that the figure captions are always up to date when you print the document, choose File→Options, and on the Display tab, select the Update Fields Before Printing check box.