How to Add the Date and Time to a Word 2010 Document - dummies

How to Add the Date and Time to a Word 2010 Document

By Dan Gookin

You probably have people who want to know the current date and time in your Word 2010 document, or maybe you just want to insert the date or time (or both) into your document. Word has many tricks for making it happen.

Sticking the current date or time into a Word document

Aside from looking at a calendar and typing a date, you can saunter the mouse on over to the Text group on the Insert tab:

  1. Click the Date and Time button in that group.


    A dialog box appears from which you can choose how to insert the current date or time into your document.

  2. Click the Update Automatically option if you want the date-and-time text to always be current.

Typing date-and-time Word keyboard shortcuts

Word offers handy keyboard shortcuts to insert the date and time:

  • Alt+Shift+D: Insert the current date into your text. This command inserts a content control into your document — text that can be updated.

  • Alt+Shift+T: Insert the current time into your text. This command inserts a time field, which can be updated, just like any other field.

Using the Word PrintDate field

The PrintDate field reflects the current date (and time, if you like) that a document is printed. Here’s how it’s done:

  1. Click the Insert tab.

  2. In the Text group, choose Quick Parts→Field.


    The Field dialog box appears.

  3. Select Date and Time from the Categories drop-down list.

  4. Select PrintDate from the Field Names list.

  5. In the Field Properties section of the Field dialog box, choose a date-and-time format.

  6. Click OK.

You can put the PrintDate field into the header of important documents, which lets people know the date the thing was printed. PrintDate works well for that purpose; the other fields in the Date and Time category are updated only when you manually refresh them.