How to Add Footnotes or Endnotes to a Word 2010 Document

By Dan Gookin

The difference between a footnote and an endnote is that one appears on the same page as the reference and the other appears at the end of the document. In Word 2010, you can flag either a footnote or endnote with a superscripted number or letter, and you create them both in the same way:

1Click the mouse so that the insertion pointer is immediately to the right of the text that you want the footnote or endnote to reference.

The reference will appear as a superscript number at the end of the text.

The Insert Footnote button in Word 2010.

2Click the References tab and, from the Footnotes group, click either the Insert Footnote or Insert Endnote command button.

Alternatively, you can use the keyboard shortcut Alt+Ctrl+F (for a footnote) or Alt+Ctrl+D (for an endnote).

A number is superscripted to the text.

When Word is in Print Layout view, you’re instantly whisked to the bottom of the page (footnote) or the end of the document (endnote), where you type the footnote or endnote. In Draft view, a special window near the bottom of the document opens, displaying footnotes or endnotes.

Writing a footnote in a Word document.

3Type the footnote or endnote.

You don’t need to type the note’s number; it’s done for you automatically. Footnotes are automatically numbered starting with 1. Endnotes are automatically numbered starting with Roman numeral i.

4Click the Show Notes button, found in the Footnotes group on the References tab, to exit the footnote or endnote.

You return to the spot in your document where the insertion pointer blinks (from Step 1).

5If you want to quick-edit a footnote or endnote, double-click the footnote number on the page.

Use the Show Notes button to return to your document.

6To delete a footnote, highlight the footnote’s number in your document and press the Delete key.

Word magically renumbers any remaining footnotes for you.