How to Add a Comment in a Word 2007 Document - dummies

How to Add a Comment in a Word 2007 Document

By Dan Gookin

As a way for writers and editors to communicate behind the scenes, Word 2007 enables you to insert hidden comments into a document. Use the Comment feature to “transparently” embed notes, suggestions, ideas, or advice into a document without altering the text.

Comments are labeled with your initials and a sequential number, starting with 1 for the first comment in a document. When new comments are inserted, the numbering changes so that the comments are always sequential. When someone else reviews your document and makes comments, their initials are used, and their comments appear in a different color. You can edit the comments the same as any text in Word 2007.

To add a comment into your Word document, start by placing your cursor where you want to make a note.

Comments appear differently according to which Word view you’re in. These steps are done in Draft view.

  1. Click the Review tab.


    Look for the Comments group.

  2. Click the New Comment button.


    The document shrinks a tad to make room for the markup area window that appears on the left. Where you insert the comment, the text in the Word file is highlighted in pink and hugged by red parentheses; immediately to the right are the writer’s initials and the comment number in parentheses. In the markup area, you see a comment bubble containing the comment number and writer’s initials.

    The initials you see next to the comment are supposed to be your initials, which you enter when Word is first configured. To change the initials, choose Word Options from the Office Button menu to display the Word Options dialog box. Choose the Personalize category on the left side of the window. On the right side, near the bottom, enter your user name and initials. Click OK.

  3. Type your comment.


    The comment text appears in the markup window.

The comments and the markup area stay visible until you hide them. To close the Comment window, click the X (Close) button.