Creating a Sheet of Identical Labels with Word 2007 - dummies

Creating a Sheet of Identical Labels with Word 2007

By Dan Gookin

One of the things Word 2007 does easily and reliably is to print a sheet of identical labels. To do so, just follow these steps:

1. Click the Mailings tab.

2. Click the Labels button (in the Create group).

The Envelopes and Labels dialog box appears, with the Labels tab ready for action.

3. Use the Address box to type what you want printed on the label.

• Keep in mind that you have a limited number of lines for each label and that each label is only so wide.

• Press the Enter key at the end of each line.

• You can apply some simple formatting at this stage: bold, italic, underlining. If you right-click in the Address box, you can choose Font or Paragraph from the pop-up menu to further format the label.

4. In the Print section of the Envelopes and Labels dialog box, select the Full Page of the Same Label radio button.

5. In the Label section, choose the type of label you’re printing on.

If the stock number displayed doesn’t match up, click the sample label to display a Label Options dialog box, from which you can choose the proper stock number or design of your labels.

6. Click the New Document button.

By placing the labels in a new document, you can further edit them, if you like. You can also save them to disk so that you can use the same document in case you need to print a batch of labels again.

7. Print the labels.

Ensure that the sheet of labels is loaded into your printer with the proper side up. Use the Ctrl+P command to print the labels as you would any document.

When you elect to save the labels to a new document, avoid the temptation to mess with the table because it’s perfectly aligned to the labels. Also don’t adjust the page’s margins or paragraph formatting.

You can edit the labels. Sure, they all look the same, but if you like, you can type a few new names or other information in several of the little boxes.