Viewing Your Tasks in Outlook 2007 - dummies

Viewing Your Tasks in Outlook 2007

By Bill Dyszel

Outlook 2007 comes with several ways to view your Tasks list and enables you to invent and save as many custom views as you like. The views that come with Outlook take you a long way when you know how to use them.

To change your view of your tasks, choose View–>Current View, and then choose one of the following views from the menu:

  • Simple List view presents just the facts — the names you gave each task and the due date you assigned (if you assigned one). The Simple List view makes it easy to add new tasks and mark old ones complete. However, you won’t see any extra information. If you want
    details. . . .
  • Detailed List view is a little more . . . uh, detailed than the Simple List view. It’s really the same information, plus the status of the tasks, the percentage of each task complete, and whatever categories you may have assigned to your tasks.
  • Active List view shows you only tasks that you haven’t finished yet. After you mark a task complete, zap! Completed tasks vanish from the Active List view, which helps keep you focused on the tasks remaining to be done.
  • Next Seven Days view is even more focused than the Active List view. The Next Seven Days view shows only uncompleted tasks scheduled to be done within the next seven days. It’s just right for those people who like to live in the moment, or at least within the week.
  • Overdue Tasks view means that you’ve been naughty. These are the tasks that needed doing yesterday but are still hanging around today.
  • By Category view breaks up your tasks according to the category that you’ve assigned each task. You can open and close categories to focus on the type of tasks you’re looking for. For example, you may assign a category of Sales to the sales-related tasks in your list. When you want to focus on sales, use the By Category view and click the Sales category.
  • Assignment view lists your tasks in order of the name of the person upon whom you dumped, er, delegated, each task.
  • By Person Responsible view contains the same information as the Assignment view, but the list is grouped to let you see the assignments of only one person at a time.
  • Completed Tasks view shows (you guessed it) tasks you’ve marked complete. You don’t need to deal with completed tasks anymore, but looking at the list gives you a warm, fuzzy feeling, doesn’t it?
  • Task Timeline view draws a picture of when each task is scheduled to start and end. Seeing a picture of your tasks gives you a better idea of how to fit work into your schedule sensibly.
  • To-Do List view includes all the tasks you’ve entered, as well as any flagged e-mails that show up in the To-Do Bar. The other Tasks List views show only the items you’ve added directly to the Tasks List.