Quick Tips for Outlook 2013 - dummies

By Faithe Wempen

Outlook 2013 is a multipurpose program. It’s an address book, a calendar, a to-do list, and an e-mail handling program, all in one. The most popular Outlook feature, though, is the e-mail handling. Millions of people use Outlook as their primary e-mail program, and for good reason! It’s fast, full-featured, and easy to use and customize.

Here are quick tips for doing almost anything you want in Outlook:

  • Sending and receiving e-mail in Outlook requires a valid e-mail account.

  • Most e-mail accounts are of the POP3 type; IMAP is a less-common but also supported type.

  • Outlook doesn’t work with most web mail accounts.

  • To compose a new e-mail message, choose Home→New E-Mail.

  • To attach a file, from the e-mail composition window, choose Message→Attach File.

  • To manually send and receive, click the Send/Receive All Folders button on the Quick Access toolbar or on the Send/Receive tab, or press F9.

  • You can set the Reading pane to appear below or to the right of the message list. Click View and then Reading Pane to change its position.

  • To save an e-mail attachment, right-click it and choose Save As.

  • To create new e-mail folders, right-click the Inbox folder and choose New Folder.

  • To move a message to a folder, drag it there.

  • To add a folder to the Favorites list, drag it there.

  • To create message handling rules, choose File→Info→Manage Rules & Alerts.

  • To delete an e-mail, press the Delete key or choose Home→Delete.

  • To flag an e-mail, click the flag symbol to its right on the message list.

  • To configure the junk mail filter, choose Home→Junk→Junk E-Mail Options.