How to Manage Incoming Mail in Outlook 2013 - dummies

How to Manage Incoming Mail in Outlook 2013

By Faithe Wempen

If you receive a lot of e-mail in Outlook 2013, you may want to set up some systems for keeping it organized. Your system can include creating folders to store e-mail that you want to keep for later reference, moving messages from one folder to another, deleting e-mail that you no longer need, and flagging an e-mail for later follow-up.

You can also configure Outlook’s Junk E-Mail filter to be more or less aggressive in trying to filter out unwanted advertisements.

Outlook starts with a basic set of folders, which you can see on the Folder pane when viewing the Inbox:

  • Inbox: Incoming mail

  • Sent Items: Copies of sent messages

  • Deleted Items: Messages you have deleted from other folders

  • Junk E-Mail: Messages that the Junk Mail filter has identified as possible junk

  • Outbox: Messages waiting to be sent

  • RSS Feeds: Any RSS feeds you’ve subscribed to

RSS (Really Simple Syndication) feeds enable you to receive updated content from websites automatically in Outlook, without your having to visit those sites.

You can create new folders if you like and then either manually drag and drop messages into them for storage or create mail-handling rules that automatically place messages into those folders upon receipt.

  1. In the Folder pane to the left of the Inbox pane, right-click Inbox and choose New Folder.

    A blank text box appears, as shown in the figure.


  2. Click in the text box and type Short-Term, and then press Enter.

    The new folder is created below the Inbox folder on the Folder pane, as shown. There may also be other folders already beneath the Inbox folder, depending on whether anyone has created others on this PC already.


  3. Click the new Short-Term folder to select it.

    Its content appears. It’s empty, so both of the panes on the right are blank.