Changing an Appointment on the Outlook Calendar - dummies

Changing an Appointment on the Outlook Calendar

By Bill Dyszel

You can be as fickle as you want with Outlook. In fact, to change the time of a scheduled item, you only have to drag the appointment from where it is to where you want it to be. Or back again . . . maybe . . . if you feel like it . . .

To change an Outlook appointment, follow these steps:

1. Click the appointment in the Calendar view.

A blue bar appears at the left edge of the appointment.

2. Place the mouse pointer over the blue bar.

The mouse pointer turns into a little four-headed arrow.

3. Drag the appointment to the time or date where you want it to be.

If you’re in the One-Day view, drag an appointment to a different date on one of the small calendars in the upper right.

If you want to create a copy of an appointment for another time, hold down the Ctrl key while you use the mouse to drag the appointment to another time or date. You can easily create two appointments with the same subject and location, but different times.

If you copy an appointment to a different date by dragging the appointment to a date on the Date Navigator, you retain the hour of the appointment but change the date.

If you want to change an appointment to a date that you can’t see on the Calendar, follow these steps:

1. Double-click the appointment.

The Appointment dialog box opens.

2. Click in the leftmost Start time block and then click the scroll-down button to the right of the date.

A pull-down calendar appears.

3. Pick the month by clicking one of the triangles beside the month’s name.

Clicking the left triangle moves you one month earlier; clicking the right triangle moves you one month later.

4. Click the day of the month that you want.

5. Click in the rightmost Start Time text box and enter the appointment’s new time, if you need to.

6. Make any other changes that you need in the appointment by clicking the information that you want to change and typing the revised information over it.

7. Click Save and Close.

Imagine your dentist calls to tell you that you don’t need a root canal after all, but you still need a routine checkup. To change the length of an appointment, follow these steps:

1. Click the appointment.

2. Move the mouse pointer over the lines at the top or bottom of the appointment.

When you have the pointer in the right place, it turns into a two-headed arrow that you can use to drag the lines of the appointment box.

3. Drag the bottom line down to make the appointment time longer; drag the bottom line up to make the appointment shorter.

You can change an appointment’s length by dragging only in multiples of 30 minutes.

To shorten an appointment to less than 30 minutes:

1. Double-click the appointment and click the End Time box.

2. Type the ending time.

3. Click Save and Close.

You can enter times in Outlook without adding colons and often without using a.m. or p.m. Outlook translates “443” as 4:43 p.m. If you plan a lot of appointments at 4:43 a.m., just type “443A.”