Office 2011 for Mac: Adding Names to the Outlook Contact List

By Geetesh Bajaj, James Gordon

The first time you open Contacts in Outlook 2011 for Mac, only one contact appears in your contacts list. Your Me contact opens on an almost empty General tab. You need to go through each of the information tabs and fill in the blanks with your own information. (You can skip the Certificates tab until someone sends you a digitally signed message.) After you fill in your own contact information for the Me contact, start adding contacts.

Here are the two most common ways to add contacts in Outlook 2011 for Mac:

  • Add a contact from a mail message. Select a mail message in Outlook Mail and choose Message→Sender→Add to Contacts from the menu bar.

  • Add a contact while using the Contacts. Click the Contact or click New→Contact on the Home tab of the Ribbon in Contacts.

A dialog appears with the General tab selected. Fill in the name, phone number(s), e-mail address(es), home address, and other personal details about the contact. The title of the dialog will be the name of your contact. If you have more information about a contact, click the Organization, Details, Notes, or Certificates tabs to add those details.

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If you have Microsoft Messenger or Microsoft Communicator service running, when a contact is available for chat, the IM (Instant Message) button on the Home tab of the Ribbon becomes available.

Right-click a contact in the contacts list to open a contextual menu that contains many useful options, such as Categorize or Forward as vCard.

If you need directions to a contact’s house or office, select the contact in a contact list and then click the Map button on the Home tab of the Ribbon to display a map of the address listed for the contact. (Of course, you need to have the address completely filled in for your contact for this to work!) Typically the map opens in Bing Maps. The Map button also appears on the Contact tab of the Ribbon when a contact is open in its own window.