Customize the Outlook Toolbar in Office 2011 for Mac - dummies

Customize the Outlook Toolbar in Office 2011 for Mac

By Geetesh Bajaj, James Gordon

Just beneath the menu bar in Outlook 2011for Mac is the Standard toolbar. The Standard toolbar in Office for Mac serves the same purpose as the Quick Access Toolbar in Office for Windows — it offers quick access to common tools. The Standard toolbar on the Mac is context sensitive. You can customize the Standard toolbar.


To display the toolbar customization options, choose View→Customize Toolbar from the menu bar. You can customize the Standard toolbar as follows:

  • To add commands, drag individual commands from the top portion to the toolbar or drag the complete default set of tools to the toolbar.

  • To remove a command, drag it from the toolbar and then let go. As the command disappears, it will go poof!

  • To show a command, choose one of these options from the Show pop-up menu:

    • Icon and Text: Toolbar buttons display icon and description.

    • Icon Only: Toolbar buttons display their icons only.

    • Text Only: Toolbar buttons display description only.

  • To use small icons, select the Use Small Size check box.

In Outlook, you can open individual items in their own windows. For example, you can open an e-mail message in its own window, or a contact in its own window. You can customize the toolbar options for each different kind of window that you see by choosing View→Customize Toolbar from the menu while viewing a window. You see a different set of options for each kind of window. The customization options available in a calendar window are different from the options in a message window, for instance.

The little oval button in the upper-right corner of each window shows and hides the toolbar. If you thought you lost your toolbar, click this button to get it back!