Office 2008 for Mac For Dummies Cheat Sheet - dummies
Cheat Sheet

Office 2008 for Mac For Dummies Cheat Sheet

From Office 2008 for Mac For Dummies

By Bob LeVitus

Office 2008 for Mac includes a quartet of applications — Word, PowerPoint, Excel, and Entourage — which share some common features, common keyboard shortcuts, and common oddities such as AutoCorrect. But if you need help with some Mac feature, it can be just a couple clicks away.

Tips for Working in All the Applications in Office 2008 for Mac

If you’re working with Office 2008 for Mac, you can use some of the same tips no matter which of the four applications you’re in. The actions in the following list work whether you’re in Word, PowerPoint, Excel, or Entourage:

  • Selecting stuff: Hold down the Shift key to extend the selection contiguously; hold down the Apple key to select noncontiguous words/sentences/paragraphs/cells/rows/columns/slides.

  • Creating projects: Create projects with Watch Folders in Entourage’s Project Center. If you do, then all the files associated with the project — even ones you didn’t create with an Office application — will be available in the Project Gallery’s Project Center tab.

  • Using Undo and Redo: All the Office applications have virtually unlimited Undos (shortcut: Apple key+Z) and Redos (shortcut: Apple key+Y). That’s cool, but the Undo and Redo icons in the Standard Toolbar of all the applications (except Entourage) have drop-down lists that contain all the actions you can undo or redo.

  • Focusing on the task at hand: Don’t forget the contextual menu, available by right-clicking (or Control-clicking) a word, cell, document, object, or almost anything else in a document. This menu usually contains commands that are useful only in the context of what you clicked and can save you time and effort.

Where to Find Some of the Odd Things in Office 2008 for Mac

Office 2008 for Mac is full of handy apps and helpful tools. The following list tells you where to find some of Office 2008’s unusual or out-of-the-way features and commands:

  • Clip Art: Office includes a tasty selection of clip art images; launch the Clip Gallery by choosing Insert→Picture→Clip Art (Word and Excel) or Insert→Clip Art (PowerPoint).

  • Symbols (such as ©, ™, ® or €): Choose View→Object Palette and click the Symbol tab (third from the left).

  • AutoCorrect On/Off: The AutoCorrect feature in all the Office applications can be a real timesaver. But sometimes it interferes with getting things done. When that happens, you can turn individual AutoCorrect items — such as Replace Straight Quotes with Smart Quotes Automatically as You Type or Automatic Bulleted or Numbered Lists — on or off by choosing Tools→AutoCorrect and then deselecting the check box for the item.

  • Application Preferences: You would think they’d be in the Tools menu, but you’d be wrong — you find them in the Word, Excel, PowerPoint, or Entourage menus. Or skip the menu and use the keyboard shortcut: Apple key+, (comma). Preferences are specific features, such as spelling and grammar checking, automatic saving, and WYSIWYG font menus, that you can turn on or off.

Keyboard Shortcuts in Office 2008 for Mac

Office 2008 for Mac is full of handy keyboard shortcuts that make accomplishing a variety of tasks quick and easy. Make the shortcuts in the following list, which apply to all the Office 2008 applications, second nature to your fingers:

Command Keyboard Shortcut
New Document Apple key+N
Open a Document Apple key+O
Open Project Gallery Apple key+Shift+P
Save Apple key+S
Print Apple key+P
Find Apple key+F
Select All Apple key+A
Undo Apple key+Z
Redo Apple key+Y
Search Help Apple key+shift+?
Minimize to Dock Apple key+M

Where to Find Help with Office 2008 for Mac

If you’re having trouble figuring out how to access a feature or application in Office 2008 for Mac, help is closer than you may think. Try the resources in the following list, starting with the first one, which is the Office Help feature. You can hit the links to the Web sites listed if you don’t find what you need in the Help menu.

  • Office Help: Choose Help→Application Name (that is, Word, Excel, Entourage, or PowerPoint) Help, or press Apple key+Shift+?. Of course, the first place to look for help is in the Office Help system. More often than not you’ll find the answer you’re looking for here.

  • The Office for Mac Help and How-To Web pages: These pages offer official support tips from the experts at Microsoft. You can find help for Office in general as well as help for each of the applications.

  • The Office for Mac Product Forum pages: These pages are online forums where Office users post questions and other Office users answer them. You often discover that your question has already been asked and answered here.