InDesign CS5 For Dummies Cheat Sheet - dummies
Cheat Sheet

InDesign CS5 For Dummies Cheat Sheet

From InDesign CS5 For Dummies

By Galen Gruman

When you’re working in InDesign, you may find yourself frequently repeating some tasks. Many tasks you can select with the mouse are also available from the keyboard. These shortcuts can save you a few seconds, and allow you to concentrate on your work instead of moving the mouse between the text window and the menus.

InDesign CS5 Document Shortcuts

As you work in InDesign, you’ll probably need to create, save, join, and output files and graphics. These shortcuts can help you keep your mouse pointing at your work while you do the dreary drudgework.

Function Macintosh Windows
New document Command key+N Ctrl+N
Open document Command key+O Ctrl+O
Close document Command key+W Ctrl+W or Ctrl+F4
Save document Command key+S Ctrl+S
Export document to other formats Command key+E Ctrl+E
Place text and graphics Command key+D Ctrl+D
Function Macintosh Windows
Insert index entry Command key+7 Ctrl+7
Print document Command key+P Ctrl+P
Help Help F1
Undo Command key+Z Ctrl+Z
Redo Shift+Command key+Z Ctrl+Shift+Z

InDesign CS5 Window Shortcuts

Documents in InDesign can come in all shapes and sizes. When you need to zoom in for a close look at a detail, use guides and rulers to precisely position content, or step back to see the whole picture, these commands make it happen without disturbing your mouse.

Function Macintosh Windows
Zoom in Command key+= Ctrl+=
Zoom out Command key+– Ctrl+–
Fit page in window Command key+0 Ctrl+0
Fit spread in window Option+Command key+0 Ctrl+Alt+0
Display actual size Command key+1 Ctrl+1
Display at 50% Command key+5 Ctrl+5
Display at 200% Command key+2 Ctrl+2
Show/hide rulers Command key+R Ctrl+R
Show hidden characters Option+Command key+I Ctrl+Alt+I
Preview interactivity in Preview panel Shift+Command key+Return Ctrl+Shift+Enter
Show/hide guides Command key+; Ctrl+;
Lock/unlock guides Option+Command key+; Ctrl+Alt+;
Snap to guides on/off Shift+Command key+; Ctrl+Shift+;
Show/hide baseline grid Option+Command key+” Ctrl+Alt+”
Show/hide document grid Command key+” Ctrl+”
Toggle smart guides on/off Command key+U Ctrl+U

InDesign CS5 Object Shortcuts

Great design in InDesign often requires managing picture and text objects. A few simple keyboard commands can shuffle selected objects forward and backward in the window like a card shark stacking a deck.

Word 2010 Ribbon Tabs
Function Macintosh Windows
Bring object to front Shift+Command key+] Ctrl+Shift+]
Bring object forward Command key+] Ctrl+]
Send object to back Shift+Command key+[ Ctrl+Shift+[
Send object backward Command key+[ Ctrl+[
Paste into Option+Command key+V Ctrl+Alt+V
Paste in place Option+Shift+Command key+V Ctrl+Alt+Shift+V
Clear Backspace Backspace or Del
Step and repeat Option+Command key+U Ctrl+Alt+U
Resize proportionately Shift+drag Ctrl+drag

InDesign CS5 Text Shortcuts

InDesign text can be formatted, positioned, and arranged in tables with the mouse or a key command. If you’re selecting text with the mouse, one of these quick commands can style or position your text without changing the mouse position.

Function Macintosh Windows
Bold Shift+Command key+B Ctrl+Shift+B
Italic Shift+Command key+I Ctrl+Shift+I
Normal Shift+Command key+Y Ctrl+Shift+Y
Underline Shift+Command key+U Ctrl+Shift+U
Strikethrough Shift+Command key+/ Ctrl+Shift+/
Superscript Shift+Command key+= Ctrl+Shift+=
Subscript Option+Shift+Command key+= Ctrl+Alt+Shift+=
Align left Shift+Command key+L Ctrl+Shift+L
Align right Shift+Command key+R Ctrl+Shift+R
Align center Shift+Command key+C Ctrl+Shift+C
Justify left Shift+Command key+J Ctrl+Shift+J
Justify right Option+Shift+Command key+R Ctrl+Alt+Shift+R
Justify center Option+Shift+Command key+C Ctrl+Alt+Shift+C
Align to baseline grid on/off Option+Shift+Command key+G Ctrl+Alt+Shift+G
Insert table Option+Shift+Command key+T Ctrl+Alt+Shift+T
Insert column Option+Command key+9 Ctrl+Alt+9
Insert row Command key+9 Ctrl+9

InDesign CS5 Special Characters

Professional documents in InDesign often require special typographic characters. If you need to edit text, these commands can insert them instantly instead of navigating the menu system to pick them from a list.

Character Macintosh Windows
Bullet () Option+8 Alt+8
Copyright (©) Option+G Alt+G
Registered trademark (®) Option+R Alt+R
Trademark (™) Option+2 Alt+2
Switch between keyboard and typographic quotes Option+Shift+Command key+” Ctrl+Alt+Shift+”
Em dash (—) Option+Shift+– Alt+Shift+–
En dash (–) Option+– Alt+–
Discretionary hyphen Shift+Command key+– Ctrl+Shift+–
Em space Shift+Command key+M Ctrl+Shift+M
En space Shift+Command key+N Ctrl+Shift+N
Insert current page number Option+Shift+Command key+N Ctrl+Alt+Shift+N