QuickBooks 2019 All-in-One For Dummies Cheat Sheet
With QuickBooks 2019 your day-to-day business bookkeeping is quick and easy, but it will go even more smoothly if you employ a handful of QuickBooks user interface tricks, keyboard shortcuts, and editing tricks.
User Interface Tricks for QuickBooks 2019
You can learn to navigate the QuickBooks 2019 software very quickly if you employ some of the following interface navigation tricks:
- To move quickly to a specific list-box entry, press the letter. Press the s key to move to the first list entry that begins with the letter s, for example.
- To select a list-box entry shown within a dialog box and simultaneously choose a suggested command button for the active dialog box (probably the OK button), double-click the entry.
- To move the insertion point to the beginning of a field, press Home.
- To move the insertion point to the end of a field, press End.
- QuickBooks can display a list of open windows in its Open Window list. To display the Open Window list, choose View→Open Window List. To move to a listed window, just click it.
- To tell QuickBooks to use windows the same way every other program does, choose View→Multiple Windows. Alternatively, to tell QuickBooks to display just the active window, choose View→One Window.
Keyboard Shortcuts for QuickBooks 2019
You can use the following QuickBooks 2019 PC keyboard shortcuts to help make your day-to-day small-business accounting easier and faster.
|Press This PC Shortcut||QuickBooks Does This|
|Alt+S||Saves a transaction|
|Alt+N||Saves a transaction and goes to a new transaction|
|Ctrl+A||Displays the Chart of Accounts window|
|Ctrl+C||Copies your selection to the Clipboard|
|Ctrl+D||Deletes check, invoice, transaction, or item from the list|
|Ctrl+E||Edits transaction selected in the register|
|Ctrl+F||Displays the Find window|
|Ctrl+G||Goes to the other side of a transfer transaction|
|Ctrl+I||Displays the Create Invoice window|
|Ctrl+J||Displays the Customer:Job List window|
|Ctrl+M||Memorizes a transaction|
|Ctrl+N||Creates a new <fill in the blank> where <fill in the blank> is whatever is active at the time|
|Ctrl+P||Almost always prints the currently active register, list, or form|
|Ctrl+Q||Creates and displays a QuickReport on the selected transaction|
|Ctrl+R||Displays the Register window|
|Crtl+T||Displays the memorized transaction list|
|Ctrl+V||Pastes the contents of the Clipboard|
|Ctrl+W||Displays the Write Checks window|
|Ctrl+X||Moves your selection to the Clipboard|
|Ctrl+Z||Undoes your last action — usually|
|Ctrl+Enter||Saves the changes|
|Ctrl+Insert||Inserts a line into a list of items or expenses|
|Ctrl+Delete||Deletes the selected line from a list of items or expenses|
|Esc||Closes the active window|
How to Execute Common QuickBooks Tasks
When you’re working with QuickBooks, you will encounter command windows. To perform a common accounting or bookkeeping task in QuickBooks, use these commands. When QuickBooks displays the command’s window, you just fill in the boxes and press Enter.
|To Do This||Choose This QuickBooks Command|
|Dealing with Customers|
|Invoice a customer||Customers→Create Invoices|
|Record a cash sale||Customers→Enter Sales Receipts|
|Issue a credit memo||Customers→Create Credit Memo/Refunds|
|Record a customer payment||Customers→Receive Payments|
|Handling Banking Activities|
|Pay a bill with a check||Banking→Write Checks|
|Buy inventory with a check||Banking→Write Checks|
|Move money between bank accounts||Banking→Transfer Funds|
|Deposit money in a bank account||Banking→Make Deposits|
|See a bank account’s transactions||Banking→Use Register|
|Reconcile a bank account||Banking→Reconcile|
|Working with Vendors|
|Prepare a purchase order||Vendors→Create Purchase Orders|
|Record when items are received||Vendors→Receive Items or Vendors→Receive Items and Enter Bill|
|Record an accounts payable amount||Vendors→Enter Bills or Vendors→Enter Bill for Received Items|
|Preparing employee payroll||Employees→Pay Employees|
|Paying tax deposits||Employees→Payroll Taxes and Liabilities→Pay Scheduled Liabilities|
|Getting Financial Information|
|Accounts||Lists→Chart of Accounts|
|Inventory||Lists→Item List or Vendors→Inventory Activies→Inventory Center|
|Profit and loss||Reports→Company & Financial→Profit & Loss Standard or one of the other profit & loss reports on Company & Financial submenu|
|Net worth||Reports→Company & Financial→Balance Sheet Standard or one of the other balance sheet reports on the Company & Financial submenu|
|Managing the QuickBooks System|
|Setting up a new company||File→New Company|
|Resetting company information||Company→Company Information|
|Backing up data file||File→Save Copy or Back Up|
|Restoring a data file||File→Open or Restore Company|
|Adjusting accounting data||Company→Make Journal Entries|
Access Shortcut Menus for Common QuickBooks 2019 Tasks
To display shortcut menus in QuickBooks 2019, right-click. In a register, select and right-click a specific transaction; in a list, right-click an item; in a form, display a transaction and right-click a blank area of the form.
QuickBooks displays a shortcut menu of common commands for each particular transaction, item, or window. It often displays commands for memorizing or voiding a transaction, for example, or for creating a QuickReport on a transaction. The commands differ based on the type of transaction you select.