Save an InDesign CS5 Publication - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

Saving a InDesign Creative Suite 5 publication often is important so that you don’t lose any work if your computer or software crashes or the power goes out. Even the best computers and applications fail from time to time, so you don’t want to lose your hard work unnecessarily.

To save a publication, choose File→Save or press Ctrl+S (Windows) or Cmd+S (Mac). Repeat this from time to time to save any new changes.

Some people save different versions of their files. You may want to do this in case you want to revert to an earlier version of the file. For example, you may decide to make a radical change to the page layout but keep an earlier version in case the radical change just doesn’t work out.

You can save a new version of the current document by using the Save As command. You can then continue working on the new document (the new version):

Choose File→Save before proceeding if you want the current document to save the revisions you’ve made since you last saved the file. All new additions to the document are made in the new version of the file.

  1. Choose File→Save As.

    The Save As dialog box opens.

  2. Choose the directory you want to save the file in.

  3. In the File Name text field, enter a new name for the document.

    This step saves a new version of the file. Consider a naming scheme at this point. If your file is myLayout.indd, you might call it myLayout02.indd to signify the second version of the file.

    Future files can then increase the number for each new version.

  4. Click the Save button when you’re finished.

    This step saves the document in the chosen directory with a new name.

The File→Save As command is also used for other reasons. You may want to save your design as a template, for example.

A template is a layout you reuse by applying it to a document that requires a particular predesigned format. For example, a company may use a template for its official letterhead because every new letter requires the same page format and design. InDesign templates use the .indt file extension.

After you create the template, choose File→Save As and then choose InDesign CS5 Template from the Save As Type (Windows) or Format (Mac) drop-down list.

You can also choose File→Save a Copy. This command saves the publication with a new name a copy of the current state of the document you’re working on, and lets you continue working on the original document. Both commands are useful for saving incremental versions of a project you’re working on.