Print InDesign CS5 Documents at Home or Office - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

You can print your work from an InDesign Creative Suite 5 document on a home or office printer. From within InDesign CS5, choose File→Print to open the Print dialog box. Many printing options are available in the list on the left side of the Print dialog box.

These are the options you’re most likely to use when printing InDesign documents:

  • General: Set the number of copies you want to print and the range of pages to print. Select the Reverse Order check box to print from the last to first page. Select an option from the Sequence drop-down list to print only even or odd pages. If you have spreads that need to be printed on a single page, select the Spreads check box.

  • Setup: Define the paper size, orientation (portrait or landscape), and scale.

    You can scale a page so that it’s as much as 1,000 percent of its original size or as little as 1 percent; constrain the width and height so that the page remains at the same ratio; or use the Page Position drop-down list to center the document when you’re printing to paper that’s larger than the document you’ve created.

  • Marks and Bleed: Turn on or off many of the printing marks in the document, such as crop, bleed, and registration marks.

    For example, you may want to show these marks if a bleed extends past the boundaries of the page and you need to show where to crop each page. You see a preview of what the page looks like when printed, and you can select options to print page information (such as filename and date) on each page.

  • Output: Choose how to print pages — for example, as a separation or a composite, using which inks (if you’re using separations), or with or without trapping. InDesign can separate and print documents as plates (which are used in commercial printing) from settings you specify.

  • Graphics: Control how graphics and fonts in the document are printed. The Send Data drop-down list controls bitmap images and specifies how much of the data from these images is sent to the printer. Here are some other options available when printing:

    • All: Sends all bitmap data

    • Optimized Subsampling: Sends as much image data as the printer can handle

    • Proxy: Prints lower-quality images mostly to preview them

    • None: Prints placeholder boxes with an X through them

  • Color Management: Choose how you want color handled when it’s output. If you have profiles loaded in your system for your output devices, you can select the profiles here.

  • Advanced: Determine how you want images to be sent to the printer. If you don’t have a clue about Open Prepress Interface (OPI), you can leave this setting at the default. Also known as image-swapping technology, the OPI process allows low-resolution images inserted into InDesign to be swapped with the high-resolution version for output.

    Flattening needs to be addressed if you use a drop shadow, feather an object in InDesign, or apply transparency to any objects, even if they were created in Photoshop or Illustrator.

    Use the preset Medium Resolution for desktop printers and High Resolution for professional press output.

  • Summary: You can’t make modifications but you can see a good overview of all your print settings.

After you finish your settings, click the Save Preset button if you want to save the changes you’ve made.