Move, Add, Delete, and Number Pages InDesign CS5 - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

The Pages panel in InDesign Creative Suite 5 allows you to select, move, add, delete, number, duplicate, size, and navigate pages in an InDesign publication.

The pages panel contains two main areas: the master pages (upper) section and the (lower) section containing the document’s pages.

Select a page in InDesign CS5

Use the Pages panel (Window→Pages) to select a page or spread by clicking the page. If you Ctrl-click (Windows) or Command-click (Mac) pages, you can select more than one page at a time.

Move a page in InDesign CS5

The Pages panel also lets you move pages to a new position. Select a page in the document pages area of the panel and then drag it wherever you want to move the page. A small line and changed cursor indicate where the page will be moved.

You can move a page so that it’s between two pages in a spread; a hollow line indicates where you’re moving the page. If you move a page after a spread, a solid line appears.

Release the mouse button to complete the move.


Add new pages to an InDesign document

You can also add new pages to the publication by using the Pages panel. Follow these steps:

  1. Choose Window→Pages.

    The Pages panel opens.

  2. Click the Create New Page button.

    A new page is added to the document.

    Alt-click (Windows) or Options-click (Mac OS) the Create New Page button to specify the exact number of pages to add and the location of these new pages.

  3. Select a page in the Pages panel.

    The selected page is highlighted.

  4. Click the Create New Page button again.

    A new page is added following the selected page.

When you use default settings, pages are created as facing pages. This option can be changed in the Pages panel to layout pages individually.

Delete pages from an InDesign document

To delete a page, select it in the Pages panel and click the Delete Selected Pages button. The selected page is removed from the document.

You can also add, delete, and move pages and more without the Pages panel by choosing Layout→Pages.

Number InDesign document pages

An InDesign tool lets you number pages automatically. This tool is particularly useful when you move pages around. You don’t have to keep track of updating the numbering when you make edits.

To number pages, follow these steps:

  1. Using the Type tool, create a text frame on the page where you want the page number to be added.

  2. Choose Type→Insert Special Character→Markers→Current Page Number.

    The current page number appears in the text frame you selected. If you added the page number to a master page, the master pages’ letter appears in the field instead.

If you want page numbers to appear on all pages in the document, add the text frame to a master page. Remember that page numbers are added only to the pages in your document that are associated with that master page.

If you want to add page numbers to the left and right sides of a book or magazine, you need to repeat this process on the left and right sides of the master pages.

If you add the page only on a document page — and not on a master — the page number is added to only that single page.

To modify automatic-numbering settings, choose Layout→Numbering and Section Options. You can choose to have numbering start from a specific number or use a different style, such as Roman numerals.