Integrate InDesign Creative Suite 5 with InCopy - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

Using InCopy with InDesign CS5 enables you to directly manipulate InCopy stories with InDesign. Using a series of icons that appear on the page in InDesign, you can tell the status of a file in the work flow process.

Importing InCopy stories

Follow these steps to import stories from InCopy:

  1. In InCopy, create and save a text file.

    If you don’t have a copy of InCopy, you can download a 30-day trial version from the Adobe web-site.

  2. Return to InDesign, create a text frame, and keep it selected.

  3. Choose File→Place.

  4. Browse to locate your InCopy file.

    InCopy files end with the file extension .incx.

    The InCopy story is placed into the text frame and in the Links panel, just like a graphic.

If you’ve decided to try the cloud-based word processing software Buzzword from Adobe, you can also place files directly from Buzzword. You need to log in to your CS Live account and then choose File→Place from Buzzword. From there, you can place any Buzzword documents right into your InDesign layout.

Updating InCopy stories

When a file is out of date, you need to update that story so that the most recent revisions are available to you for editing.

When you see the warning icon in the Links panel, follow these steps to update the InCopy story in InDesign:

  1. Choose the story listed in the Links panel.

  2. Click the Update Link button at the bottom of the Links panel.

    The story is updated and the warning icon disappears. You can now work with the up-to-date version of the story in InDesign.

InCopy isn’t part of the Adobe Creative Suite and must be purchased separately. If you work in a newspaper or magazine environment with other writers, you may want to investigate this option. You can integrate InCopy with InDesign in several important ways that you shouldn’t overlook. If you’re extensively editing stories, you may want to consider using InCopy for writing text and importing and editing it further with InDesign.