How to Package Your Adobe InDesign CS6 Documents - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

If you need to deliver your Adobe InDesign CS6 documents to a print service provider or to another designer, you’ll want to give them everything they need to continue working on the InDesign file. This is where the Package command is helpful.

Package gathers copies of all images and fonts used in the document along with a copy of the InDesign document itself into a single folder that you can easily deliver to a print service provider or to a colleague. You can even use this option to archive completed jobs, to make sure that all necessary elements are stored together. Here’s how:

  1. Choose File→Package.

    The Package dialog box opens. The Summary screen shows you all current images and fonts in the document, based on an analysis of that document.

  2. Click Fonts in the list on the left side of the dialog box.

    Any fonts in your document are listed on this screen. Select fonts from this list and click the Find Font button to discover where they’re located. These fonts are saved directly into the package folder when you finish.

  3. Click Links and Images in the list on the left side of the dialog box.

    The Links and Images screen lists the images within your document. Find the image, update it, and repair links before packing the file. If any images aren’t properly linked, your document is incomplete and prints with pictures missing.

  4. When you’re finished, click the Package button at the bottom of the dialog box.

    Your document and all its associated files are saved into a folder. You’re given the opportunity to name the folder and specify a location on your hard drive.

If you’re taking a file to a professional print service provider, you can give them your original InDesign document or you can create a high-quality PDF file. It’s a good idea to ask your print service provider about the file type they prefer. By providing an InDesign file, you give them a chance to fine-tune the document, and if you provide a PDF, the document has limited capabilities for editing.