View Comments in Acrobat CS5 PDF Documents - dummies

By Jennifer Smith, Christopher Smith, Fred Gerantabee

One of the most powerful features of Adobe Acrobat Creative Suite 5 commenting is the ability to easily manage and share comments and annotations among reviewers.

You can use one of three methods to see a PDF document’s list of comments:

  • Click the Comments tab along the bottom left side of the document window in the Navigation panel.

  • Choose Comment→Show Comments List.

  • Choose View→Navigation Panels→Comments.

No matter which method you use, the Comments List window that shows all the comments in the document appears along the bottom of the Document window. You can see the author of each comment and notes entered by reviewers. By clicking the plus sign to the left of a comment, you can view more information about it, like the type of comment and the date and time it was created.

If you’ve clicked the plus sign to the left of the comment to expand the view, it changes to a minus sign, which you can then click to return to the consolidated view showing only the author and the initial portions of any text from the note.

To the right of the plus sign is a check box that you can use to indicate that the comment has been reviewed or to indicate that a certain comment needs further attention. Use these check boxes for your own purposes; their status doesn’t export with the document if you send the file to others, so they’re for your personal use only.